Warehouse Officer at Presco

Job Purpose

• Responsible for overseeing the storage, and distribution of materials, spare parts, and supplies required for the smooth operation of the mill.
• A Supervisor will be responsible for the overall management and supervision of warehouse activities.

Key Responsibilities

Warehouse Operations:

• Receiving & Inspection
  • Supervise and coordinate the receiving of goods and materials.
  • Inspect items for quality and quantity to ensure they meet specifications and report to relevant departments.
  • Implement quality control procedures to maintain product integrity.
• Storage:
  • Monitor the movement of products within/outside the warehouse, optimizing storage space and layout.
  • Ensure proper labeling, categorization, and organization of items in the warehouse.
  • Ensure that products are stored in clean, safe, and suitable conditions to prevent damage or deterioration.
• Issuance/Distribution:
  • Ensure the timely and efficient distribution of materials to production and maintenance teams.
  • Handle requests for materials from various departments/Intercompany and Issue materials based on approved requisitions.
  • Coordinate with maintenance, project teams and other departments to ensure timely distribution.
  • Coordinate with other estate warehouse/stores for plant-to-plant stock movement.
  • Co-Ordinate and supervise Intercompany Transactions.
• Record Keeping/Inventory Management:
  • Maintain accurate records of all materials, mechanical equipment, spare parts, and tools in the warehouse.
  • Conduct routine stock checks and reconcile discrepancies and update inventory system.
  • Regularly monitor inventory levels and reorder items as needed to prevent stockouts.
  • Regular visits of sub-warehouses when and where required.
  • Maintain current inventory records for periodic or unexpected audits (Internal & External).

Procurement:

• Ensure that purchase orders and invoices are accurately processed for payments to the finance department.
• Establish and maintain relationships with suppliers and vendors.
• Communicate with Procurement regarding delivery schedules, quality issues, Warrantees and rejected items or purchase returns.

Safety and Compliance:

• Follow safety protocols for handling hazardous materials and chemicals.
• Ensure compliance with relevant regulations and industry standards.
• Maintain a clean and organized warehouse environment.
• Enforce safety regulations and ensure warehouse staff adhere to safety protocols.
• Enforce safety regulations as per Company HSE Policy/Industry Standards and ensure that warehouse staff follow safety protocols.
• Oversee the maintenance and repair of warehouse equipment, such as forklifts, conveyor systems, and pallet jacks.
• Conduct regular safety training sessions and promote a culture of safety.
• Report and address safety concerns or incidents promptly.

Staff Management:

• Schedule work as per shifts, assign tasks, and provide guidance to team members.
• Address performance issues and provide coaching as needed.
• Delegate tasks and assign work schedules to ensure smooth operations.
• Foster teamwork and maintain a positive work environment.
• Identify opportunities for process optimization and efficiency improvements.

Reporting:

• Provide regular updates to management on stock status and any potential issues.
• Assist in budget planning related to inventory and procurement.
• Generate reports on warehouse activities, including inventory levels, order fulfilment, and productivity.
• Provide regular updates to management on warehouse performance and any issues requiring attention.
• Implement best practices to streamline warehouse operations and reduce operational costs.

Documentation:

• Maintain accurate records, including receipts, issuance, and inventory logs.
• Assist in the development of documentation related to inventory control processes.
• Continuously monitor and evaluate the effectiveness of warehouse processes.

Additional Responsibilities:

• Any other responsibility that may be assigned from time to time by Store Manager

Job Specification

• Bachelor's Degree/HND in Business / Supply Chain Management / Logistics or any other related field.

Additional Qualification:

• Proven experience in inventory management or related role, preferably in a mechanical/manufacturing or industrial setting.
• Knowledge of warehouse management systems (WMS) and inventory software.
• Knowledge of safety protocols for handling and storing materials and chemicals.
• Ability to Interpret MSDS and Technical Specifications of equipment, Spares, and other raw materials/chemicals.

Basic Skill:

• Strong Knowledge of Microsoft Excel (Formatting, Formulas & Functions, Data Analysis, Data Cleaning & Transformation)
• Strong organizational and problem-solving skills.
• Attention to detail and accuracy in record-keeping.
• Effective communication skills to collaborate with various teams and vendors.
• Ability to lift and move heavy items when necessary.
• Ability to work in a fast-paced, dynamic environment and under pressure to meet tight deadlines.