Warehouse Manager - Feedmill at Sayed Farms Limited

Job Purpose

• To manage and oversee all warehouse operations within the feed mill, ensuring efficient storage, inventory control, and timely movement of raw materials and finished products while maintaining accuracy, cost efficiency, and compliance with safety and quality standards.

Key Responsibilities
Warehouse Operations Management:

• Oversee the full cycle of warehouse operations including receiving, unloading, inspection, storage, internal movement, and dispatch of goods.
• Ensure proper segregation and zoning of raw materials, additives, packaging materials, and finished feed products.
• Supervise loading and offloading activities to ensure speed, accuracy, and minimal product damage.
• Ensure proper stacking standards (height, weight limits, pallet use) are strictly followed.
• Maintain clean, organized, and safe warehouse conditions at all times.
• Optimize warehouse layout to improve efficiency, reduce handling time, and enhance safety.

Inventory Management & Stock Control:

• Ensure real-time and accurate recording of all inventory transactions in ERP and manual systems.
• Manage daily stock reconciliation between physical stock and system balances.
• Conduct routine cycle counts, monthly stock takes, and annual physical inventory audits.
• Investigate and resolve all stock variances, shortages, overages, and damages.
• Implement strict FIFO/FEFO principles to prevent material and product deterioration.
• Monitor stock movement trends and provide recommendations for reorder levels and safety stock.
• Ensure proper tracking of raw material usage linked to production consumption.

Feed Mill Coordination & Production Support:

• Work closely with production planning and milling teams to ensure uninterrupted availability of raw materials.
• Coordinate timely issuance of raw materials based on production schedules and formulations.
• Ensure accurate recording of materials issued to production and returned to warehouse.
• Liaise with production to reconcile consumption variances and investigate discrepancies.
• Support smooth handover of finished goods from production to warehouse storage.

Dispatch, Logistics & Distribution Control:

• Plan and coordinate daily dispatch operations for finished feed products.
• Ensure all customer orders are accurately picked, verified, and loaded.
• Supervise truck loading operations to ensure correct quantities, product types, and documentation.
• Verify all dispatch documentation including waybills, invoices, and delivery notes.
• Coordinate with logistics/transport teams to ensure timely deliveries and route efficiency.
• Monitor returns from customers and ensure proper documentation and reconciliation.

ERP & Documentation Management:

• Ensure all warehouse transactions (receipts, issues, transfers, adjustments) are correctly posted in the ERP system.
• Validate system entries against physical movements to ensure data integrity.
• Generate daily, weekly, and monthly inventory, stock movement, and dispatch reports.
• Maintain complete and accurate warehouse records for audit and compliance purposes.
• Ensure proper filing of GRNs, issue notes, stock cards, and dispatch documents.

Team Leadership & Supervision:

• Supervise warehouse staff including storekeepers, forklift operators, loaders, and dispatch clerks.
• Assign daily tasks and monitor performance to ensure productivity targets are met.
• Conduct on-the-job training on warehouse procedures, safety practices, and ERP usage.
• Enforce discipline, attendance, and compliance with company policies.
• Conduct regular performance evaluations and recommend improvements or training needs.

Quality Control & Product Integrity:

• Ensure proper handling and storage of feed ingredients to maintain quality and prevent contamination.
• Monitor storage conditions (moisture, pests, temperature) to preserve product integrity.
• Ensure packaging materials and finished products are protected from damage and spoilage.
• Report any quality issues immediately to QA and production teams.

Health, Safety & Environmental Compliance:

• Enforce strict adherence to HSE policies and warehouse safety procedures.
• Ensure all staff use appropriate PPE during warehouse operations.
• Implement safe material handling practices to prevent accidents and injuries.
• Conduct regular safety inspections and participate in audits.
• Ensure compliance with fire safety, pest control, and environmental standards.

Reporting & Continuous Improvement:

• Prepare and submit daily warehouse reports including stock levels, dispatches, and incidents.
• Analyze warehouse performance metrics such as stock accuracy, turnaround time, and shrinkage.
• Identify process inefficiencies and recommend improvements.
• Support automation and digitization of warehouse processes where applicable.

Qualifications

• Interested candidates should possess a Bachelor`s Degree with 8 years experience.