Warehouse In-Charge at INTERSOS

JOB PURPOSE

The Warehouse In-charge should be the sole responsible of INTERSOS Common Warehouse Hub Activity in the field base assigned to her/him; specifically, to manage the INTERSOS Warehouse facility and/or any other storage space under direct supervision of the Warehouse Project Manager.

RESPONSIBILITIES

• Provide overall coordination for INTERSOS daily presence in project area by liaising with the local authorities and other humanitarian actors in the area in collaboration with supervisor;
• Understand, implement and / or maintain standard INTERSOS storage/inventory management policies and procedures.
• Request purchase of assets needed for a proper use of warehouses;
• Monitor and implement daily activities inside the warehouse in accordance with SOPs and quality standards;
• Monitor the physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Monitor and update as per INTERSOS requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the Warehouse Project Manager and in accordance with Donor specific standard of operations (SOPs) if applicable.
• Prepare and send to the Program staff or Supervisor the stock reports;
• Supervise to maintain accurate and up-to-date record of the store contents, inward and outward movement of goods in the warehouse/base.
• Prioritize dispatch needs in conjunction with WH partners or program.
• Liaise and maintain timely communications with relevant stakeholders to ensure the timely and efficient receipt and dispatch of goods depending on an organized mechanism;
• Ensure that Service Users/program are informed upon acceptance for all new requests, of the schedule for delivery of goods and receipt. All changes to the schedule initiated by INTERSOS will be communicated to Service Users/program in a timely way.
• On a monthly basis, work with the partners to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Conduct routine inventory inspection and submit report to the Warehouse Project Manager in a timely manner.
• Achieve high levels of Partners/Program satisfaction through excellence in receiving, identifying, dispatching and assuring quality of goods
• Measure and report the effectiveness of warehousing activities and employee’s performance
• Ensure shipments’ and inventory transactions’ accuracy
• Interface with partners/program to answer questions or solve problems
• Maintain items record, document necessary information and utilize reports to project warehouse status
• Identify areas of improvement and establish innovative or adjust existing work procedures and practices
• Achieves financial objectives by preparing a quarterly budget; scheduling expenditures; analysing variances; initiating corrective actions.
• Accomplishes warehouse human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counselling, and disciplining employees; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures.
• Meets warehouse operational standards by contributing warehouse information to strategic plans and reviews; productivity, quality, and partners-service standards; resolving problems; identifying warehouse system improvements.
• Moves inventory by scheduling materials to be moved to and from warehouse/base;
• Ensure storage area by organizing floor space; adhering to storage design principles; recommending improvements.
• Keeps equipment operating by enforcing operating instructions; troubleshooting breakdowns; requiring preventive maintenance; calling for repairs. Accomplishes warehouse and organization mission by completing related results as needed.
• Coordinate with new partners for signing of MoUs;
• Ensure INTERSOS security and safety standards and procedures are followed at all times;
• Any other task assigned by the supervisor;

POSITION REQUIREMENTS

• Bachelor’s degree in Logistics, Social Science or Statistics;
• Minimum 3 years of experience from at national level project implementation position in a humanitarian / recovery context;
• Experience in working in complex and volatile contexts;
• Technical in warehousing management
• Strong negotiation skills;
• Advance knowledge of MS Office.
• Advance knowledge on database management and data analysis.
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral;
• Capacity to adapt to basic living conditions, patience;
• Ability to deliver high quality work within tight deadlines;
• Work within the framework of INTERSOS Nigeria’s core values.
• Act as an ambassador for INTERSOS Nigeria, through professionalism and conduct.
• Adhere to all INTERSOS policies and procedures both technical and administrational.
• Undertake and apply learning from appropriate training and development programmes.
• Maintain and care for all equipment issued by INTERSOS Nigeria and for any losses or damages due to negligence you will be liable for repair or replacement.