Warehouse Assistant at Future Resilience and Development Foundation (FRAD)

Purpose of the Position 

• The Warehouse Assistant is responsible for supporting the effective management of the  organization’s warehouse operations, including receiving, storing, recording, and issuing goods  and materials in accordance with organizational policies and procedures. The position ensures  proper stock control, accurate documentation, safe storage of items, and timely distribution of  supplies to support program implementation and operational activities. The Warehouse Assistant  also assists in maintaining inventory records, updating stock cards, and ensuring accountability  and transparency in all warehouse transactions. 

Key Responsibilities 

Goods Receiving and Verification 

• Receive all goods delivered to the FRAD Foundation warehouse and verify them against the Purchase Order, Delivery Note, and Goods Received Note (GRN). 
• Check the quantity, quality, and condition of items before acceptance and report any  discrepancy or damage to the Procurement and Logistics Manager. 

Proper Storage and Arrangement

• Ensure all items are properly labeled, organized, and stored according to FRAD  Foundation warehouse management procedures. 
• Maintain appropriate storage conditions to prevent damage, loss, or deterioration of  items. 

Inventory and Stock Management 

• Maintain accurate stock cards and inventory records for all items received and issued  from the warehouse. 
• Ensure all stock movements are recorded promptly in the FRAD Foundation ERP system  and physical records. 

Stock Issuance and Distribution 

• Issue warehouse items only against approved store release forms or requisitions. Ensure all items released are properly documented and acknowledged by the receiving  department or program team. 

Stock Monitoring and Replenishment 

• Monitor stock levels and inform the Procurement and Logistics Manager when items  reach minimum stock levels 
• Support procurement planning by providing accurate stock information when required. 6. Stock Counts and Inventory Control 

Stock Counts and Inventory Control

• Participate in regular physical inventory counts and stock verification exercises. Assist in reconciling physical stock balances with stock records and ERP reports. 

Warehouse Safety and Cleanliness 

• Maintain a clean, organized, and secure warehouse environment at all times. Ensure compliance with safety standards, including proper stacking, handling, and  storage of materials. 

Documentation and Record Keeping 

• Maintain proper filing of all warehouse documents including GRNs, delivery notes, stock  cards, store release forms, and inventory reports. 
• Ensure all documentation is complete and available for internal and external audits. 9. Support to Program and Logistics Activities 

Support to Program and Logistics Activities

• Assist in loading, offloading, and dispatching goods to project locations and field offices  when required.
• Support logistics and program teams in the preparation and distribution of program  materials. 

Compliance with Organizational Policies 

• Ensure all warehouse operations comply with FRAD Foundation supply chain policies  and procedures. 
• Maintain accountability, transparency, and proper control of all items stored in the  warehouse. 

Performance Measures 

• Performance will be assessed based on: 
• Inventory accuracy between physical stock and stock records 
• Timely receiving and recording of goods 
• Timely issuance of items based on approved requests 
• Proper completion and filing of warehouse documents 
• Clean, organized, and safe warehouse environment 
• Timely reporting of minimum stock levels 
• Participation in regular stock counts and reconciliation 
• Compliance with FRAD Foundation policies and procedures 
• Prevention of stock loss, damage, or expiry 

Qualifications and Experience 

Minimum Requirements 

• Diploma, HND or Bachelor’s degree related field. 
• Minimum of three (2) years’ experience in humanitarian response, particularly in advocacy  and community engagement. 
• Strong computer skills including Microsoft Office. 
• Demonstrated ability to multitask and work under pressure. 
• Required Competencies, Skills and Personal Attributes 
• Basic knowledge of warehouse and inventory management 
• Ability to maintain accurate stock records and documentation 
• Good organizational and time management skills 
• Basic computer skills (Microsoft Excel, inventory systems/ERP) 
• Attention to detail and accuracy in handling stock and records 
• Ability to work under pressure and meet deadlines 
• Good communication and teamwork skills 
• High level of integrity, accountability, and reliability 
• Ability to follow procedures and organizational policies
• Basic understanding of warehouse safety and storage practices