Technical Logistics Manager at Medecins Sans Frontieres

Main Objective and Responsibilities

Planning, coordinating and monitoring all logistics related activities in the project or capital including all non-medical assistance related activities (shelter, food, water hygiene-sanitation and essential non-food items) and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project

General Accountabilities

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population in terms of construction, transport, communication, food, shelter, water and sanitation, and essential non-food items.
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, etc.) ensuring compliance of MSF standards, protocols and procedures, and reporting to the Project Coordinator or LogCo on the development of the ongoing programs. This includes the following:
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Ensuring installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines.

MSF Section/Context Specific Accountabilities

• Continue with improvements at Abuja Capital by ensuring functioning technical logistical set up with a specific focus on implementation of standards while fostering smooth collaboration with other departments in Abuja coordination.
• Staff: while observing laid protocols, recruit, coach, train, disciplinary of the Capital logistics staff members; empower by setting up a clear line of responsibilities and communication with the senior staff; follow up with HrCo on Occupational Health Safety (OSH) guidelines and invest time in implementation within the department; Training and coaching the Technical Activity Supervisor to act as a buddy for TLM.
• Safety and Security: work closely with Technical Logistics Coordinator in ensuring teams are respecting the Mission CSSP and Abuja LSSP; provide brief security updates for all returning or new arrivals in Abuja; ensure the security software and hardware matches the minimum OCA standard requirement; ensure minimum safety standards are observed in all coordination premises with installation of 24/7 guards, electrical systems and structures are safe for occupants etc
• Facility Maintenance: evaluating and improving technical standards in the capital; evaluating needs and setting up a sustainable system of maintenance and prevention of damages of the structures and facilities in the capital; ensuring a list of prequalified service providers are selected and contracted in line with OCA mission supply logistics standard; ensuring all contracts related to premises and services linked to premises are valid; ensuring all utilities are serviced without any downtime. This includes, common security, DSTV, electricity, municipal fees etc
• Vehicle/Genset Fuel, Maintenance, Administration etc: ensure standard procedures are followed with regards to running/operating, maintenance and repairs, fuel and lubes consumption, licensing/insurance among other are also well administered in both hard/soft copies.
• Communication: working with the Tech LogCo to ensure a smooth communication and support of the other departments at coordination, with an emphasis of implementing sustainable communication lines and easy follow up; ensuring Radio room is at its optimum functioning state by securing sufficient quality HR, tools and system.
• Supply: setting up of a well maintainable grab stock system in the capital, in close collaboration with the supply and HR team; participate in defining minimum mission stock requirement is set for for vehicle & Genset spare-parts; support Mission supply team in definition of supply needs for capital and support laid supply protocols and policies.
• Control Cycle: participate in determination of Abuja Coordination budget and as well in monthly review of BCR.
• Establishing possible synergies with the other OCs, such as airport transports, or the use of mechanical workshops etc
• If necessary supporting technical logistical needs in the field, as defined by the Technical Logistics Coordinator.
• Ensure all supervisors and relevant staff in the department are aware of relevant policies affecting them. Make sure that they receive appropriate training when policies are updated, and performs regular self-assessment reports for department compliance evaluation.

Requirements (Qualifications / Experience / Knowledge)

• Education: University Degree or technical diploma Preferable in any Engineering course is essential.
• Experience: Essential at least two years of working experience in logistics related activities. Desirable previous experience with MSF or other NGOs, and working experience in developing countries
• Languages: English language essential; local language desirable
• Competencies: People Management and Development, Commitment to MSF Principles, Behavioural Flexibility, Results and Quality Orientation, Teamwork and Cooperation