Technical Documentation Officer at Aldelia Limited

Key Responsibilities

• Receive, review, index, scan, barcode, and upload technical documents into the eSEARCH database.
• Organise and maintain geological collections, well samples, and Exploration & Production records.
• Digitise well logs, maps, geological studies, and technical reports for electronic archiving.
• Retrieve well reports, geological studies, ditch-cutting data, and samples as required.
• Capture and update document metadata using Microsoft Excel and relevant databases.
• Perform quality control checks on documents and data before uploading them into the database.
• Identify duplicate and obsolete records and coordinate their removal in line with approved procedures.
• Ensure the proper preservation, storage, retrieval, and confidentiality of official documents and samples.
• Prepare records for destruction, obtain the necessary approvals, and supervise authorised destruction activities.
• Coordinate the timely dispatch of outgoing documents and samples.
• Maintain accurate archival records and ensure compliance with document management procedures.

Requirements

• B.Sc. or HND in Sciences or Computer Science.
• Minimum of 5 years’ relevant experience in log digitisation and archiving.
• Hands-on experience with document management systems, preferably eSEARCH.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Good command of English and effective report-writing skills.
• Strong knowledge of document indexing, scanning, metadata capture, and archival procedures.
• Excellent attention to detail, organisational skills, and commitment to data quality.
• Ability to handle confidential records and work effectively in a multicultural environment.

Key Competencies

• Technical documentation and records management
• Well-log digitisation and scanning
• Document archiving and retrieval
• Database quality control and metadata management
• Confidentiality and records preservation
• Time management and attention to detail