Technical Assistant at Sifax Group

Position Overview:

• The ideal candidate for this role must be highly organized and proactive in providing support to our top executives who oversee multiple subsidiaries and departments across the Group.
• To be successful in this role, the candidate must be technically skilled, akin to a Financial and business analyst, with the ability to analyze data, develop financial models and simplify business cases for strategic decision making.

Responsibilities:

Executive Support:

• Act as the primary point of contact for our Top Executive, managing and prioritizing communications, correspondence, and appointments.
• Coordinate and schedule meetings, conferences, and assist with travel arrangements, ensuring efficient use of time and resources.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.

Data Analysis and Financial Modeling:

• Analyze data from various subsidiaries and departments to identify trends, opportunities, and areas for improvement.
• Develop and maintain financial models to evaluate business performance, forecast future growth, and support strategic decision-making.
• Assist in preparing budgets, financial reports, and presentations for internal and external stakeholders.

Business Case Development:

• Work closely with subsidiaries and department heads to gather information and insights for developing business cases.
• Conduct research and analysis to assess the feasibility and potential impact of proposed initiatives or projects.
• Prepare comprehensive business cases outlining the rationale, risks, benefits, and ROI for executive review.

Administrative Support:

• Assist in drafting and reviewing documents, contracts, and policies as needed. Handle sensitive and confidential information with discretion and professionalism.

Cross-Functional Collaboration:

• Collaborate with other members of the executive team and subsidiary and department heads to ensure alignment of goals and priorities.
• Serve as a liaison between the Top Executive and various stakeholders, both internal and external, fostering positive relationships and effective communication.

Key Performance Indicators

• Calendar management efficiency
• Efficiency and effective of administrative support
• Accuracy of business analysis and financial models
• Time management and effectiveness in following up on action items and tracking progress.
• Communication and relationship management
• Feedback from internal and external stakeholders on communication effectiveness.
• Number of positive interactions and successful resolutions of inquiries or issues.
• Absence of breaches in handling sensitive information.
• Acquisition of new skills or certifications is beneficial to the role.

Qualifications:

• Minimum of a bachelor’s degree in Business Administration, Accounting, Finance, Economics, or related field.
• Proven experience (5 – 7 years) as a Technical Assistant or similar role supporting senior executives in a corporate environment.
• Strong analytical skills with proficiency in financial modeling, data analysis, and business case development.
• Advanced proficiency in Microsoft Office suite (Excel, PowerPoint, Word) and experience with business intelligence tools (e.g., Tableau, Power BI) preferred.
• Excellent organizational skills with the ability to multitask, prioritize assignments, and meet deadlines in a dynamic environment.
• Exceptional written and verbal communication skills, with a high attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information and company matters.
• Proactive attitude with a willingness to take initiative and adapt to changing priorities.
• Ability to work independently as well as collaboratively within a team environment.
• Professional demeanor, positive attitude, and strong interpersonal skills.
• Ability to work long hours and weekends when required.