Technical Assistant at Hamilton Lloyd and Associates

Job Summary

• The Technical Assistant will provide administrative and technical support to the President & CEO to ensure the highest standards and efficient running of the office.
• He/she will ensure that technical and administrative tasks are completed in a timely manner to support the technical personnel in the delivery of the specific piece of work or project.
• He/she will also ensure governance and compliance with legislation and industry standards and provide strategic advice in consultation with key stakeholders.

Accountabilities (Responsibilities)

• Works with the President & CEO in the preparation and presentation of reports, proposals and related activities in servicing and developing contracts and relationships with key internal and external stakeholders.
• Organizing/conducting business review meets in order to track business operational performance in line with the Annual Business Plan.
• Periodically review, update and clarify the strategies with clear deliverables and actionable implementation timelines.
• Work closely with the President & CEO to midwife and superintend new initiatives and business strategies / growth areas within the Group.
• Support technical personnel with project support duties.
• Conduct research, create reports and maintain records with a view to produce relevant and accurate statistics necessary for decision making.
• Provide input to technical studies/research projects, technical reports, project planning, etc.
• Undertake data analysis, identify and investigate variations.
• Develop and maintain technical databases and spreadsheets.
• Respond to external requests for information.
• Liaise with internal and external customers.
• Control internal and external documentation.
• Handle confidential and sensitive information.
• Take phone calls relating to complex projects.
• Perform other related duties as required.
• Manage trend dashboard, prepare dashboard covering the entire business depicting the organizational progress, highlighting the positives and negatives and reporting performance to the President & CEO on timely basis.
• Evaluate the effectiveness and impact of strategic initiatives for the year.

Educational Qualification and professional qualification

• University Degree in Engineering or any related field.
• A Master’s degree in Petroleum Engineering will be an advantage.
• Membership of professional bodies; e.g. Nigerian Society of Engineers, National Association of Petroleum Explorationists (NAPEE), Society for Petroleum Engineers (SPE), registration with COREN etc. shall be an advantage.

Years of experience

• Minimum of 5 years of experience in oil and gas sector, preferably upstream.

Competencies : 

The incumbent must have proficient knowledge, skills and abilities in the following areas:

• Ability to write letters, emails, summaries etc. and issue clear guidance.
• Good numeric and negotiation skills
• Sound analytical and investigative skills.
• Ability to solve straightforward and complex problems.
• Political awareness and the ability to escalate issues to Management.
• Ability to progress work with minimal supervision.
• Ability to work as part of a team.
• Enthusiastic and self-motivated.
• Positive attitude and ability to use own initiative.
• Ability to work within set timescales and meet deadlines.
• Tactical, analytical and creative.
• Welcoming, friendly and proactive approach.
• Excellent organizational skills, ability to multi-task and organize others.
• Sound understanding of corporate governance, risk management, records management and corporate communications.
• Proven capacity to develop policy and to contribute to change management initiatives.
• Understanding of corporate information systems and the capacity to develop, adapt and utilize technology to ensure continuous improvement in services.
• Excellent interpersonal and communication skills, adaptable to all levels of the organisation with the experience, confidence and credibility to communicate complex or specialist information to a non-specialist audience, facilitate workshops and deliver presentations.
• Confident and ability to develop and effectively deliver corporate governance policies and strategy, including designing and implementing a risk management and business continuity process incorporating assessment and evaluation.
• Proven research skills and an ability to proactively maintain knowledge and awareness across a broad and diverse spectrum.
• Knowledge and experience of using basic office software to a high standard, with an ability to get the most benefit from the innovative application of existing and new IT software.

Interpersonal Competencies

• Honesty, integrity and loyalty of highest order.
• Devotion, diligence, dedication and discipline.
• Proactive, self driven, detail and result oriented with a positive outlook.
• Good personality, matured and credible.
• Candidate must be delivery conscious and should be able to listen to instructions at all times.