Technical Activity Supervisor at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Supervising, monitoring and implementing logistics activities at coordination related to his / her technical activities, which includes and not limited to Construction, ICT, WHS, Facility Management, Workshop, etc.
• Responsibilities would be done according to MSF standards, protocols and procedures in order to ensure the efficient running of MSF systems, infrastructure and equipment at coordination.

Accountabilities

• Supervising and monitoring on a day-to-day basis the implementation of his/her technical activity / activities at coordination, ensuring compliance to MSF standards, protocols and procedures. Including one or more of the following activities:
• Construction: All technical and scheduling aspects of building and rehabilitation activities at Coordination.
• ICT: Installation and maintenance of systems and communications' software and hardware.
• Workshop: The daily mechanical servicing activities of equipment and vehicles at Coordination.
• WHS: Ensuring Work, Health and Safety is adhere during technical works and maintenance.
• Facility Management: Ensuring routine maintenance, checks and repairs are implemented.
• Other technical logistics activities.
• Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up work schedules; organizing and leading meetings of the team and participating in the staff selection and training.
• Planning and supervising the HR processes (recruitment, training, performance evaluation, internal and external communication) of staff under his/her responsibility in order to ensure both sizing and amount of knowledge required for activities.
• Managing and organizing materials and tools needed for his/her activity/activities which includes inventory of stocks, receipt and processing of orders, keeping records of received goods and checking the monthly consumption of consumable items.
• Planning together with line manager, carrying out required checks and maintenance activities of set-up/systems of his technical activity/activities.
• Participating in monthly reports according to guidelines and implementing reporting practices and protocols.
• Performing delegated tasks according to his/her specialty and as specified in his/her job description.

MSF Section / Context Specific Accountabilities

• Supervising the Head of skilled laborer.
• Ensuring monthly checks on all facilities are done routinely.
• Ensure standard operating procedures are adhered in managing facilities.
• Ensure routine maintenance of Air-conditioners, Fire Extinguishers, Solar Panels, Cold Chain Fridges, and Water dispensers are done.
• Ensure payment for monthly and yearly subscriptions and bills are done. Bills and subscriptions include DSTV, Electricity, Waste Collection, Tenement rate, Radio License renewal e.t.c.
• Managing the Grab Stock containing Mechanical, Electrical and Plumbing materials for maintenance and repairs. Ensure grab stock inventory (IN & OUT) are recorded, and replenishment orders are raised and processed, eliminating stock rupture.
• Creating blank bill of quantity for construction works to be filled by Contractors and Service Providers. Vetting and analyzing quotations received using defined tools, getting approvals on analyzed quotations, then drafting contract agreements and getting approvals for implementation.
• Supervising construction and maintenance works by MSF staff or outsourced contractors.
• Monitoring and ensuring maintenance and repairs of vehicles and generators are done by MSF mechanic, and spare parts required are available.
• Supervising the guards, their needs and activities in all premise with support of Capital Logistician.
• Working in collaboration with ICT team in ensuring internet service is provided in all facilities, Installation and maintenance of systems and communications' software and hardware are implemented.
• Supervise the Radio Room activities and operations.
• Ensure monthly reports for Fuel, Vehicles, Generators, Grab Stock and Facilities are done. Also filling the Logistic Reporting Tool (LRT).
• Set objectives for supervised team members; guide, mentor and monitor their progress.
• Ensure evaluation of supervised team members are done twice or once a year.
• Carryout any other planned/unplanned tasks not mentioned that’s required or needed.

Requirements

• Education: Essential Secondary Education; desirable Engineering or construction diploma/education
• Experience: Essential at least two years of working experience in similar jobs
• Languages: Mission language desirable; local language essential
• Knowledge: Computer literacy (and according to the requirements of the technical activity)

Competencies:

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioral Flexibility L2
• Commitment to MSF Participles L2
• Stress Management L3.