Team Assistant at Lafarge Cement

About the Job

• The Team Assistant provides support to the Plant Manager by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties. He/she will also support the wider team with administrative activities.
• This classification requires leadership qualities such as adaptability, flexibility, dependability, confidentiality and accountability. Much of the work is support driven, and requires a high sense of urgency, independence, initiative and self-discipline.

What you'll be doing 

• Sees to the effective management of the Plant Manager calendar by organizing and maintaining diaries and making appointments
• Ensure confidentiality of information from the Plant Manager office
• Arrange travel, visas and accommodation and where required may attend meetings to take notes or dictation or to provide general assistance during meetings;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Plant Manager
• Preparation of Departmental correspondence documents such as briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the Plant Manager is well prepared for meetings
• Liaising with clients, suppliers and other staff.
• File and retrieve corporate documents and reports
• Ensure involvement in the implementation and maintenance of integrated management system in the plant

Requirements

• Preferably Graduate any discipline
• Minimum 2 years relevant experience
• Exemplary customer service skills, including the ability to identify needs, provide prompt response, and exhibit patience, respect and professionalism in all interactions
• Must be able to interpret and present data
• Must be able to communicate effectively, both orally and in writing
• Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
• Able to organize and plan complex initiatives.
• Proficiency in local dialects would be an advantage