Team Assistant at African Development Bank - AfDB

The Complex

• The Vice-Presidency, Corporate Services and Human Resources Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to guarantee overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The Complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

The Hiring Department / Divison

• The primary role of the Language Services Department is to ensure, as required by the Bank's Agreement, the accessibility in the two working languages of the Bank (English and French, and on occasion Arabic and Portuguese) of all issues and documents submitted to the Senior Management and governing bodies of the Bank, for efficient decision-making aimed at the achievement of the Bank's mission.
• In this regard, the Department accords high priority to ensuring an accurate and effective flow of communication within the Bank, and also between the Bank, its shareholders, development partners and the public at large, by providing the highest quality of translation, interpretation and terminological services to the Institution.

The Position

• Under the general supervision of the Director, the Team Assistant shall provide administrative and technical support to the team, and contribute to the smooth functioning of the Department and its effectiveness in meeting its mandate.

Key Functions
The Team Assistant will:

• Provide administrative and general support services to the team.
• Maintain all files and archives.
• Follow up the implementation of the Department’s work program.
• Help coordinate and organize internal and external events.
• Assist the team in maintaining close contacts with Departments, Regional and Country Offices.
• Provide information to requesters and external translators on Bank rules, policies and procedures.
• Guide clients, and respond to their requests as needed.
• Proofread documents as required by Management.
• Draft correspondences and messages.
• Maintain contacts with external stakeholders and provide them with feedback on their services and performances, as instructed;.
• Help organize, monitor and follow up projects as requested.

Competencies (Skills, Experience and Knowledge)

• Hold at least a Bachelor Degree in Languages, Business Management, Administration or a closely related discipline.
• At least four (4) years of practical experience, three (3) of which should have been spent working in or with an international organization (preferably in multilateral development banks).
• Capacity to overcome work pressure and meet tight deadlines.
• Client focused and strong interpersonal skills.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Excellent writing skills and a sound mastery of various language standards.
• Competence in the use of standard Microsoft software (Word, Excel, Access, PowerPoint).