Supply Chain Officer(P2) at International Organization for Migration - IOM

Under the overall supervision of the Head of Sub Office and direct supervision of the Resource Management Officer (RMO) in Lagos, and in close coordination with the other relevant units, the successful candidate will be responsible and accountable for the Procurement and Logistics activities of the Lagos Sub-Office. IOM procurement and supply chain activities are guided by the general principles of: Best Value for Money; Accountability, Integrity and Transparency; Fairness and Effective Competition; and the best Interest of IOM.

Core Functions / Responsibilities:

• Manage and conduct overall Procurement & Logistics actions within Lagos Sub-Office, including property and assets control, supply, and contractual agreements for services and maintenance.
• Take responsibility for all planning, implementation and monitoring aspects related to procurement and logistics needs in Lagos Sub-Office.
• Liaise with the RMO, the Program Managers and Head of Sub-Office regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
• Analyse procurement requests, identify service providers, and evaluate information regarding vendor's performance concerning the quality, prices, and delivery of goods in view of the Organization’s best interests.
• Assist Programme Managers in preparing bidding documents for the tendering of projects and issuing calls for proposals, oversee bidding processes, solicit bids, quotations and tender documents, evaluate and select suppliers, and confirm terms of payment. Support all procurement transactions and analyse them for conformity with specified requirements.
• Follow-up on purchase orders status and keep Programme Managers abreast with estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
• Create and maintain the database of vendor, contractor accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the Country Office.
• Establish and monitor a tracking system for purchase requisitions raised in the Sub-Offices; organize and maintain proper filing systems.
• Undertake physical inventory of the assets in the Sub-Offices and update it on a periodic basis; implement effective systems for assets management; ensure that appropriate record is kept on assets disposal.
• Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss.
• Manage and supervise the overall maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers when it is feasible and determined to be cost effective.
• Assist in the coordination of vehicle controls, supervision of drivers and management of staff movements.
• Ensure safe running condition of the fleet, and transportation of IOM staff on official business; monitor accuracy of records according to the Vehicle Logbook, Servicing/Maintenance records & Fuel Consumptions.
• Supervise and, train staff dedicated to the above duties and responsibilities.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in business administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience

• Experience in managing diverse procurement and logistics operations;

• Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers;
• Experience with international humanitarian organizations, non-government organizations in a multi-cultural setting; and,
• Extensive knowledge of IOM internal procurement and financial rules, as well as IOM’s PRISM elements as they apply to procurement and logistics.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics;
• Excellent level of computer literacy and good knowledge of SAP is an advantage;
• Demonstrated ability to work well under pressure and to keep deadlines;
• Excellent communication and negotiation skills; and,
• Ability to write and speak clearly and concisely in English.