Supply Chain Officer at MSI Reproductive Choices

Responsibilities
International Procurement for Social Marketing:

• Prepare PRF for international Procurement considering the lead time for shipment.
• Ensure approval of all international PO and follow-up with shipment
• Follow up with P&L to ensure all document for clearing of the consignment is complete and you have copies.
• Ensure the clearing agent has been contracted for the clearing of the consignment before the Estimated Date of Arrival (EDA)
• Work with inventory to ensure the final delivery point and grid as the need arises.
• Resolve issues with regulatory agencies.

Local Procurement for Social Marketing:

• prepare RFQ document and send out to vendors.
• Coordinate all Port activities in Lagos
• Support clearing agent in the release and transportation of items from the port to the warehouse
• Support on any NAFDAC/Customs issues in Lagos
• Take delivery of the containerized SM products cleared in Lagos into MSION warehouse or third-party warehouse.
• Retrieval and download of Data logger and share report with ASO I &A unit alongside the LSO GRN. Support in the implementation and realization of the SM sales and distribution plan through working with Inventory and Social Marketing.
• Supporting in the planning of stock in warehouse, stock in transit and accurate Forecasting.
• Manage the Dispatch tracker

Logistics and Fleet Management of SM vehicles:

• Efficiently setting and monitoring stock dispatch, drivers and fleet controls: authorised use of vehicles; key control; logbooks; fuel cards; tools and equipment.
• Advising on the most efficient and cost-effective way of regional stock dispatch and distribution at the right quantity, right quality, right time, right temperature, right place and right person
• Daily Managing and allocating vehicle fleet for service delivery and support transportation requirements.
• Daily enforcing the use of Total Fuel card and manage any query on total platform
• Ensuring Vehicles are in roadworthy condition, and serviced on time @ 5,000km.
• Preventive maintenance and repairs carried out by a professional service provider.
• Establishing a high level of mechanical awareness by service providers.
• Enforcing Routine vehicle checks by drivers using a vehicle daily checklist
• Enforcing, Reporting, and repair of vehicle defects; original spare parts only.

Scheduling service Intervals with adherence to A-B-C servicing requirements:

• Ensure there are Commercial service agreements (contracts) for vehicle maintenance service and repairs
• Provide regular feedback, guidance, and support to the Regional Manager and Logistics & Fleet Management Coordinator on appropriate actions that need to be undertaken to improve performance and guide on trip movement/retirement.
• Managing vehicle incidents. Notifications of incidents to country and global levels.
• Preparation and submission of vehicle incident reports, supporting documents, and cause analysis statements. Maintaining vehicle incident
• Register and cause statistics. TrackPoint – entry of incident information. Proactively recommend and act on incident prevention. Inventory and Commodities Management

Work with RFOs to carry out monthly cycle count to determine Critical Stock consumption rates and interpreting same into the following reports:

• Critical Stock Report
• CPFR (Collaborative Planning, Forecast & Replenishment) Report

Maintaining GWP (Good Warehouse Practice) and HSE (Health, Safety & Environment) standards through:

• Tidy shelving, racking system/ store arrangement,
• FEFO (First Expired First Out),
• FIFO (First In First Out),
• Stock Codification/ labelling
• Give monthly reports on expired drugs and medical consumables.
• Work with inventory for commodity plan and forecasting to ensure zero stockout

Key Experience/Qualification

• A First Degree in administration, management, humanities, social sciences or related discipline
• Not less than 6 years post-graduation experience
• Previous cognate experience in any of these functions: Human Resources, Administration, Procurement, Information Technology, Inventory & Assets Management
• Membership in relevant professional body
• Strong analytical and reporting capabilities – this means pulling data from various sources into Excel and other applications and turning generated data into actionable information.
• A working knowledge of Tally, Liza Personnel, or other Employee Self Service solutions
• Excellent written and verbal communication skills.
• Self-starter, with project management skills
• Team player with a passion for work and a desire to generate results.
• Excellent interpersonal skills and ability to interact with colleagues at all levels.
• Critical thinking and problem-solving skills
• Ability to simultaneously coordinate multiple, high-priority projects.
• Familiarity with the different cultural, social, and religious identities in Nigeria, international health, development issues, and the international donor community.
• Valid Driver’s License