Supply Chain Coordinator at Save The Children

ROLE

This role will in line with the current global procurement policy and manual, coordinate the set up or implementation of supply chain functions and responsibilities, under the supervision of the Field Manager. The role will supervise and manage field supply chain staff in Yobe 

MAIN RESPONSIBILITIES

• Coordination of programme supply chain needs; implement Save the children policies and procedures for the management of the supply chain, including areas as procurement for cost effective, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets.
• Implement procurement planning and strategy by conducting regular market surveys of goods and services in order to establish and maintain a well-defined Supplier database.
• Collate, review and follow up on procurement plans in close collaboration with Program Managers and ensuring that all procurement plans are with clear specifications and delivery timelines
• Coordinate supplier selection and contracting activities by initiating tender processes on standard items purchased regularly with the goal to establish standard Framework Agreements/Pre-qualified suppliers and contracts with main dealers and qualified and committed suppliers.
• Support call for interests to identify new suppliers by reviewing procurement documents prepared by the Procurement Officer (Sourcing) for correctness, transparency and full compliance with Audit and internal procedures and regulations. 
• Prepare regular (monthly) supply chain activity reports (procurement, fleet, warehouse, assets) for submission to the Field Manager and Supply Chain reporting focal points in Abuja.
• Conduct market analysis to check on process, products and suppliers and advise on best sources of supply and freighting options.
• Ensure all appropriate due diligence checks and risk assessments are carried out in line with organizational policy.
• Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review against key performance indicators and framework agreements, regularly updating this information into a global supplier database.
• Supervise and build capacity of the Logistics Officer, Procurement Officers
• Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
• Manage and support supply chain staff including ensuring clear division of responsibilities, clear objectives, and management of performance
• Ensure that procedures within the specific area of responsibility meet Save the Children and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
• Coordinate with Program Managers/Budget Holders to ensure the needed support for program implementation is given with efficiency and effectiveness.
•  Ensure that Save the Children minimum standards of logistics procedures, country and donor policies are implemented and adhered to in the area of responsibility:
• Assets – All assets are recorded in assets register, documentation and filing are up to date and shared the updated version with CO
• Warehouse and Stock Management – all programme stocks are received in accordance with the Purchase Order specifications, properly recorded in a timely manner, preserved in best condition, organized according to type and homogeneity and dispatched in line with program distribution plan
• Warehouse and Stock Management- all items are distributed by the end of the award
• Fleet – all vehicles within the office are performing and utilized optimally
• All generators are functioning and fueling done in time. Log sheets filled appropriately
• Provide logistics training and capacity building as required
• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

CORE BEHAVIOURS

Understanding humanitarian contexts and application of humanitarian principles

• Participates in the development of an organisational response based on an understanding of the contexts

Achieving results effectively

• Accountability – ensure efficient and transparent use of resources in line with Save the Children policies and procedures
• Addresses difficult situations and makes tough decisions confidently and calmly
• Maintains focus on delivery of timely and appropriate results using available resources; identifies and acts on issues and problems in area of responsibility
• Maintaining and developing collaborative relationships
• Establishes clear objectives with teams and individuals, and monitors progress and performance

Operating safely and securely

• Identifies and communicates risk and threats and minimises these for oneself and the agency
• Takes measures to do no harm and to minimise risks for partners and the communities
• Reduces vulnerability by complying with safety and security protocols set by the organisation

Managing yourself in a pressured and changing environment:

• Keeps oneself emotionally stable when helping others
• Remains effective and retains perspective in the face of difficult or demanding situations
• Maintains ethical and professional behavior in accordance with relevant codes of conduct
• Plans prioritises and performs tasks well under pressure
• Takes responsibility for own work and impact of actions

Leadership: Action; Thinking; Self; Inspiring; Developing Others

• Delivers results and always acts with the beneficiaries in mind
• Anticipates current and future needs
• Tailors' communication style to certain audiences
• Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings.

QUALIFICATIONS AND EXPERIENCE

Essential

• Education-Advanced degree in supply chain management, procurement, logistics, business administration or an equivalent field.
• Five (5) years relevant experience in supply chain, procurement and logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
• A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience may be taken in lieu of an advanced university degree.
• Proven experience in all technical areas of supply chain operations including procurement, logistics, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing and supervising others in logistics and procurement functions.
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English

Desirable 

• Technical experience/training in specific areas of logistics e.g. fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Health, WASH, Food Security
• Knowledge of ERP software for supply chain management
• Chartered Institute of Purchasing and Supply (CIPS) Qualification will be an added advantage.