Supply Chain Coordinator - Logistics at Plan International

Role Purpose

• The purpose of this role is to coordinate administrative and logistical support for the central office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
• The post holder will be supervised by Country Supply Chain Manager and expected to work very closely with other members of the Supply Chain, Programme, Grants and Finance teams.
• S/He is responsible for the day-to-day coordination of Admin and logistics operations and support with monitoring and reporting of Admin and logistics activities in the central Office.

Dimensions of the Role

• Communicates within Plan International Nigeria and with partners and, externally with vendors, service providers, consultants etc.
• The post holder will coordinate the effective administration and logistics management in the country office and give support to the field offices where necessary.

Accountabilities
Administrative and Logistics:

• Provide high quality technical input in project operational planning, including the assessment, design, start-up, budget management and implementation of supply chain activities for multiple projects
• Coordinates logistics contracts and services for the Country office – review all support and consultancy contracts for approval.
• Monitor logistics contract implementation and maintain a database/register with updated information for all active contracts.
• Oversight of fleet management and transport operations
• Responsible for fixed assets management
• Coordinate logistics (and procurement as need arises/when delegated) operations in the central office, ensuring compliance with Plan International logistics standards and regulations.
• Claims management – using the specified soft ware
• Vendor creation and management in SAP system for Country office (Subject Matter Expert)
• Effective coordination on the logistics support processes, and ensuring timely and efficient support to meet project objectives
• Oversee and ensure proper logistics for all arrangements for meetings, conferences and workshops managed by the central office, is assured and services delivered are of high quality.
• Support the on-boarding orientation and capacity building training to newly engaged staff and implementing partners for their proper integration into Plan International Nigeria operations.
• Ensure Plan International Nigeria insurance policies are up to date and renewed on yearly basis.
• Ensure strict adherence to procedures in documents archiving for the central office,
• Coordinate and carry out pre-qualification exercises and report on due diligence assessment of vendors before entering into vendors’ database.
• Participate in conducting Supply Chain Operations Manual awareness training to vendors and ensure compliance to Non-Staff Code of Conduct, Anti-fraud and Anti-Bribery and Corruption, Child and Youth Safeguarding policies of Plan International.
• Negotiating with suppliers and vendors to secure advantageous terms and ensure value for money in the quality of goods and services to be supplied
• Oversee periodic and surprise stock counts to ascertain effectiveness of controls in stock management
• Supervise admin officers to ensure hitch-free flight booking and travel arrangement for staff and in-coming visitors.
• Coordination and management of Plan International Nigeria’s approved vendor list, hold regular feedback sessions with approved vendors.
• Perform any other project related duties as specified by the Admin and Logistics Manager

Technical Expertise, Skills And Knowledge

• A Degree in Business / Public Administration or related field.
• At least 3 -4 years of experience working in administration and logistics Coordination role in an INGO
• Working Experience in use of SAP
• Fluency in English with excellent writing and speaking skills is required.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in English language
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook