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  • Posted: Aug 16, 2022
    Deadline: Not specified
  • Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Supply Chain Coordinator - Logistics

    Role Purpose

    • The purpose of this role is to coordinate administrative and logistical support for the central office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
    • The post holder will be supervised by Country Supply Chain Manager and expected to work very closely with other members of the Supply Chain, Programme, Grants and Finance teams.
    • S/He is responsible for the day-to-day coordination of Admin and logistics operations and support with monitoring and reporting of Admin and logistics activities in the central Office.

    Dimensions of the Role

    • Communicates within Plan International Nigeria and with partners and, externally with vendors, service providers, consultants etc.
    • The post holder will coordinate the effective administration and logistics management in the country office and give support to the field offices where necessary.

    Administrative and Logistics:

    • Provide high quality technical input in project operational planning, including the assessment, design, start-up, budget management and implementation of supply chain activities for multiple projects
    • Coordinates logistics contracts and services for the Country office – review all support and consultancy contracts for approval.
    • Monitor logistics contract implementation and maintain a database/register with updated information for all active contracts.
    • Oversight of fleet management and transport operations
    • Responsible for fixed assets management
    • Coordinate logistics (and procurement as need arises/when delegated) operations in the central office, ensuring compliance with Plan International logistics standards and regulations.
    • Claims management – using the specified soft ware
    • Vendor creation and management in SAP system for Country office (Subject Matter Expert)
    • Effective coordination on the logistics support processes, and ensuring timely and efficient support to meet project objectives
    • Oversee and ensure proper logistics for all arrangements for meetings, conferences and workshops managed by the central office, is assured and services delivered are of high quality.
    • Support the on-boarding orientation and capacity building training to newly engaged staff and implementing partners for their proper integration into Plan International Nigeria operations.
    • Ensure Plan International Nigeria insurance policies are up to date and renewed on yearly basis.
    • Ensure strict adherence to procedures in documents archiving for the central office,
    • Coordinate and carry out pre-qualification exercises and report on due diligence assessment of vendors before entering into vendors’ database.
    • Participate in conducting Supply Chain Operations Manual awareness training to vendors and ensure compliance to Non-Staff Code of Conduct, Anti-fraud and Anti-Bribery and Corruption, Child and Youth Safeguarding policies of Plan International.
    • Negotiating with suppliers and vendors to secure advantageous terms and ensure value for money in the quality of goods and services to be supplied
    • Oversee periodic and surprise stock counts to ascertain effectiveness of controls in stock management
    • Supervise admin officers to ensure hitch-free flight booking and travel arrangement for staff and in-coming visitors.
    • Coordination and management of Plan International Nigeria’s approved vendor list, hold regular feedback sessions with approved vendors.
    • Perform any other project related duties as specified by the Admin and Logistics Manager

    Technical Expertise, Skills And Knowledge

    • A Degree in Business / Public Administration or related field.
    • At least 3 -4 years of experience working in administration and logistics Coordination role in an INGO
    • Working Experience in use of SAP
    • Fluency in English with excellent writing and speaking skills is required.
    • Excellent and demonstrable experience in procurement processes and logistics management.
    • Demonstrable experience in office management and staff coordination.
    • Excellent writing and speaking in English language
    • Knowledge and understanding of Nigeria’s policy environment
    • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
    • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
    • Experience with Microsoft Word, Excel, Power Point and Outlook

    Method of Application

    Interested and qualified? Go to Plan International on to apply

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