Supply Assistant at Action Against Hunger | ACF-International

Key responsibilities:

• Make small procurements on behalf of the Supply Specialist;
• Enter logistics requests into LINK;
• Organise and monitor deliveries;
• Inspect deliveries: quantity, quality, documentation;
• Report any quality problems to the Supply Specialist;
• Keep the receiving and dispatch section of LINK up to date;
• Keep the documentation archive up to date;
• Check invoices;
• Transfer validated invoices to accounting for payment to suppliers;
• Organize appointments with suppliers for payments according to the cheque signing and cash office opening times of the finance department;
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers;
• Identify incoming and outgoing material and check quality and quantities;
• Keep stock records up to date;
• Write up the various shipping documents;
• Supervise the preparation and loading of products and materials.

Position Requirements:

• National Diploma or equivalent in Logistics, Supply Chain Management, Business Management, or other relevant field of study;
• Minimum of 2 years of proven experience in office administrative work;
• Some experience in Supply Chain;
• Good capacity to work in a team;
• Good Computer Skill, MS Word, MS Excel;
• High level of Integrity and Transparency;
• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment;
• Possess strong analytical, communication, and interpersonal skills;
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Commitment to and understanding of ACF aims, values, and principles.

Our employees enjoy a work culture that promotes diversity and inclusion