Supply and Logistics Assistant at Oxfam

JOB RESPONSIBILITIES:

Technical

• Supports the Logistics Unit to carry out administrative tasks.
• Follow quality service standards and comply with Oxfam’s procurement procedures and policies.
• Supports Logistics Officer in the management of suppliers and updating of database.
• Provide day to day update on procurement related issues.
• Coordination and Management of diesel supply and reporting of minimum stock for replenishment.
• Management of Stationaries store and provide stock level for replenishment.
• Raising of requisition via EPO.
• Compile a detailed Bid Analysis and submit to the Supply & Logistics Officer for review.
• Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed, and filed.
• Follow up and update asset database on regular basis.
• To support logistics in sharing RFQ to potential service providers.
• Updating of Logistics procurement tracker.
• Contributes to team efforts by accomplishing related results as needed.
• Carry out other Logistics responsibilities as delegated.
• Ensure complete procurement documentations following receipt of goods and receipt of invoice with TIN (Tax Identification Number) of the supplier(s).
• Implement and document Oxfam Novib standard procedures and practices of purchasing and promote accountability of resources.

JOB REQUIREMENTS

Education:

• Minimum of B.Sc. Degree or Higher National Diploma
• High level skills of Office Packages.
• Excellent interpersonal and communication skills.
• Good organising and documentation skills.
• Able to work in a diverse team.

DESIRABLE

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
• Fluent in both written and spoken English and one of the main local languages widely spoken in northern Nigeria.
• Knowledge of Oxfam policies, procedure, and systems.
• Professional accreditation certification in supply chain management, warehousing, fleet management, logistics or facilities management.