Supervisor - Procurement at Promasidor

Job Objectives

• Management and development of local and foreign suppliers (BOM and Non BOM) for PNG.
• Plan the procurement of all BOM and Non BOM to ensure procurement activities are delivered on- time, reliable services to related stakeholders at optimum cost.

Key Responsibilities

• Daily management of Procurement Database.
• Identifies requesting departments needs, develops and refines specification for commodities, supplies or equipment.
• Identify and select vendors to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and conclude registration of suppliers in line with company requirements.
• Interviews sales representatives to develop new sources of supplies, securing favourable terms for the business; updates record and files and secure samples, descriptions, photos or information for requesting departments (for both local and foreign suppliers).
• Interprets and communicates purchasing procedures to departments; assists department in initiating requisition and orders and solves problems with orders.
• Monitor and Control PO issuance, depletion and closure.
• Writes and distributes bid invitations or request for proposals; receives and analyses bids, quotes and proposals.
• Assists in monitoring supplier selection process for the company and/or departments and ensure documentation completion and accuracy (local and foreign procurement).
• Implementation of contracts with suppliers and service providers; follow through to ensure conformance to the terms and conditions and educate vendors/customers on the terms /conditions.
• Monitor the conformance of internal & external customers to agreed SLAs.
• Assists in developing and implements Suppliers Evaluation/Assessment process and other departmental reports.
• Advising new Suppliers of Documentation and Legal Procedures required by different Government Agencies.
• Ensures compliance with FSMS related activities in the department and member of FSMS team.
• Supervise the daily activities of the Procurement Unit to facilitate availability of BOM items and in line with stock policy without OOS.
• Carries out any other duty assigned by Manager.
• Carries out any assigned food safety jobs by the Head of department

Educational Qualification and Experience

• A University Degree in any of the Social Sciences, Arts, Sciences, Accounting or any relevant discipline
• Minimum of 6 years experiences in logistics function with 3 years in similar role within relevant industries

Knowledge & Skills:

• Import Rules and Regulations
• Supply Chain
• Stock Management
• Computer proficiency (excel)
• Trend Analysis
• Business Acumen

Personal Attributes:

• Analytical
• Negotiation
• Interpersonal Skills
• Decision Making
• Strategic thinking
• Relationship Management.