Sub-Award and Compliance Officer at Mercy Corps

General Position Summary

Working directly under the supervision of the Senior Subaward and Compliance Officer, the Sub-awards & Compliance officer will support adherence to the compliance procedures related to programs, finance, and documentation with attention to the PARTNER Project.

Essential Job Responsibilities

SUB GRANTS:

• Ensure compliance with Mercy Corps and donors regulations related to sub granting, including issuance, management and monitoring of subawards as well as supporting team members on processes and guidelines.
• Work closely with consortium-level sub-recipient organizations to ensure they are issuing, managing, and monitoring subawards in accordance with the sub-award policy.
• Provide Program & financial review for all local partner reports and follow up with any missing documents.
• Set up physical grant files and ensure all grant documents are properly filed, both financial and program reports
• Develop sub-recipient monitoring plans, and conduct financial and programmatic monitoring of sub-recipients. Visit sub-recipients and produce regular financial and programmatic monitoring visit reports.
• Support in Preparation of sub-award JE and enter same on navigator for subgrantee liquidations
• Update Reporting tracker and follow up with Partner for submission of timely report
• Support in preparing for sub-grants kickoff meetings and sub-grants closeout meetings with close coordination with Sub-Awards Manager.
• Responsible for sub-award financial close-outs, including ensuring that all requirements of the sub-award agreement have been met and that sub-award funds have been properly settled
• Ensure sub-grant files are complete and up to date as per the MC sub-grant file checklist and MC Programme Management minimum standards.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Assist the program team with assessing sub-recipient organizational needs, so that the sub-award process strengthens the ability of local NGOs/CSOs to meet world-class standards.
• Draft modifications to subawards, as needed.

PARTNERSHIP & CAPACITY BUILDING:

• Provide strategic program guidance and technical support for sub-grant award capacity building through the provision of support to partner organizations as required and in coordination with the relevant program team.
• Conduct the capacity assessment of identified organizations using Mercy Corps’ Organizational Capacity Index (OCI) tool and using OCI findings, support partner organizations to create capacity development plans.
• Refine organizational development tools and recommend the best approaches for partner capacity development based on existing Mercy Corps knowledge and experience.
• Provide compliance guidance and consultations to sub-recipients on a demand-driven basis.

STRATEGY & VISION

• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
• Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
• Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.

TEAM MANAGEMENT

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Provide team members and sub-awardees with information, tools and other resources to improve performance and reach objectives.

INFLUENCE & REPRESENTATION

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.

SECURITY

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies

ORGANIZATIONAL LEARNING

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

N/A

Accountability
Reports Directly to Senior Sub-Awards & Compliance Officer based in Abuja.
Works Directly with Program and operational teams, finance, and sub-award teams in Abuja.

Knowledge and Experience

• At least three (3) years of Subaward, compliance and finance experience is required.
• A university degree in finance, accounting or equivalent is required.
• One-year experience in the finance or Subaward & compliance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel
• Prior management experience and strong organizational skills
• Excellent oral and written English skills
• Filing and organizational skills required