Storekeeper at Medecins Sans Frontieres

Accountabilities / Responsibilities
Non-exhaustive list:

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Assisting the line manager/supervisor with preparation of the stock reports.
• Update the stock in ‘stock report tool’ for all items immediately after the reception of goods and share with all client. Update the consumable follow up tools such as isystock, etc
• Visit Akor and Old Ndebiji PHCs to support the stock inventory check of consumables at each locations
• Follow up stock levels with regards to alarms thresholds, stock out, and expiry dates.
• Give regular feedback to the supervisor and report directly any issue or incident.
• Organize inventory together with supervisor according to the chronogram, inform in advance all clients, make an inventory report after, and share it with his/her supervisor.
• Ensures filing for all stock management documentation.
• Receives validated IR/stock request and process them for onward delivery of items to requesters/department.
• Diesel management at project: Receives stock of diesel supplies at all locations (Guesthouse, Office and Warehouse) and receives request for diesel refuelling for cars and generator tanks. And gives update of the quantity of stock diesel to her/his line supervisor.
• Perform another task as may be assigned by the line manager/supervisor.

Requirement

• Interested candidates should possess an HND in relevant fields.