Storekeeper at Discovering Talents Academy

Location: Gwarinpa, Abuja (FCT) 

Job Summary

• The Store Keeper at Discovering Talents Academy (DTA) is responsible for the efficient and organized management of all school supplies, materials, and assets within the store.
• This role ensures the accurate receipt, storage, issuance, and inventory control of items, supporting the smooth operation of academic and administrative departments.
• The Store Keeper is crucial in upholding DTA's operational efficiency and resource management, contributing to a well-resourced environment for learning and development.

Key Responsibilities
Inventory Management & Control:

• Maintain accurate records of all incoming and outgoing inventory, including textbooks, stationery, cleaning supplies, teaching aids, sports equipment, and other school assets.
• Implement and maintain a systematic inventory control system (manual or digital) to track stock levels, reorder points, and usage patterns.
• Conduct regular physical inventory counts and reconcile them with records, identifying and investigating any discrepancies.
• Ensure proper storage conditions for all items, preventing damage, loss, or deterioration.

Receiving & Issuance of Supplies:

• Receive all incoming deliveries, verifying quantities and quality against purchase orders and delivery notes.
• Inspect goods for damage or defects upon receipt and report any issues immediately to the Admin Officer.
• Accurately issue supplies and materials to various departments and staff members upon authorized requests, maintaining proper documentation for all issuances.
• Ensure timely distribution of necessary materials for daily operations, classes, and special events.

Record Keeping & Documentation:

• Maintain comprehensive and organized documentation for all store operations, including goods received notes, issuance forms, inventory ledgers, and discrepancy reports.
• Prepare regular reports on stock levels, consumption rates, and procurement needs for management review.
• Utilize relevant software or systems for efficient record-keeping and reporting.

Store Organization & Maintenance:

• Keep the store area clean, tidy, and well-organized at all times, ensuring easy accessibility and retrieval of items.
• Implement proper labeling and shelving systems for efficient storage and identification of inventory.
• Ensure adherence to safety regulations within the store environment.

Asset Management Support:

• Assist in tracking and managing school assets, including furniture, equipment, and other valuable items.
• Report any damaged or obsolete assets to the Admin Officer for appropriate action (repair, disposal).

Collaboration & Communication:

• Liaise effectively with the Admin Officer, teachers, and other staff members regarding supply needs, delivery schedules, and inventory inquiries.
• Communicate any stock shortages or urgent procurement needs promptly to the Admin Officer.
• Collaborate with the Accountant for reconciliation of inventory and financial records.

Policy Adherence:

• Strictly adhere to all DTA policies and procedures related to procurement, inventory management, and financial controls.
• Uphold the professional standards and values of Discovering Talents Academy at all times.

Qualifications

• Education: Minimum of a National Diploma or equivalent in Business Administration, Purchasing and Supply, Accounting, or a related field.
• Experience: Minimum of [e.g., 2-3] years of proven experience as a Store Keeper, Inventory Clerk, or in a similar role, preferably in a school or organization with diverse inventory.
• Knowledge: Basic understanding of inventory management principles, stock control methods, and record-keeping practices.
• Technological Proficiency:Basic computer literacy, including proficiency in Microsoft Excel for record-keeping. Experience with inventory management software is an advantage.
• Skills: Strong organizational skills, attention to detail, accuracy in counting and recording, and good communication skills.
• Personal Attributes: Responsible, reliable, honest, diligent, and proactive.

Key Competencies:

• Inventory Management
• Record Keeping & Documentation
• Attention to Detail & Accuracy
• Organizational Skills
• Reliability & Accountability
• Communication & Collaboration
• Problem-Solving (minor discrepancies)
• Physical Stamina (for handling goods)
• Commitment to DTA's Operational Efficiency