Store Officer at Redeemers Health Village

Job Summary

• The Store Officer is responsible for managing the inventory and supplies within the healthcare institution.
• This role involves maintaining accurate records of all stock items, ensuring proper storage conditions, and utilizing software applications to manage inventory efficiently.
• The Store Officer will work closely with various departments to ensure that all materials and equipment are available as needed.

Key Responsibilities
Inventory Management:

• Maintain accurate records of all inventory items using storekeeping software applications.
• Monitor stock levels and reorder supplies as necessary to avoid stockouts.
• Conduct regular physical stock counts and reconcile discrepancies with recorded data.
• Ensure proper labeling and storage of all items to prevent damage and contamination.

Receiving and Issuing Supplies:

• Receive and inspect incoming supplies for quantity and quality.
• Document all received items and update inventory records accordingly.
• Issue supplies and equipment to various departments as per approved requisitions.
• Ensure timely and accurate delivery of supplies to requesting departments.

Software Utilization:

• Use inventory management software to track and manage stock levels.
• Generate reports on inventory status, usage trends, and stock movement.
• Train other staff members on the use of inventory management software as needed.

Quality Control:

• Ensure that all supplies meet the required standards and specifications.
• Report any discrepancies or issues with supplies to the Head of Supply Chain Management.

Compliance and Documentation:

• Maintain compliance with all relevant policies and procedures related to inventory management.
• Keep accurate and up-to-date records of all inventory transactions.
• Ensure that all documentation is properly filed and easily retrievable.

Collaboration and Communication:

• Work closely with procurement, finance, and other departments to coordinate inventory activities.
• Communicate effectively with suppliers and vendors to resolve any issues related to supplies.
• Provide regular updates to the Head of Supply Chain Management on inventory status and issues.

Safety and Security:

• Ensure that the storage area is secure and only authorized personnel have access.
• Maintain a clean and organized storage area to promote safety and efficiency.
• Follow all safety protocols and guidelines to prevent accidents and injuries.

Requirements

• Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field.
• Minimum of 3 years of experience in inventory management, preferably in a healthcare setting.
• Proficiency in using inventory management software and other related applications.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy in record-keeping.
• Ability to work independently and as part of a team.

Key Competencies:

• Technical Skills: Proficient in using storekeeping and inventory management software.
• Analytical Skills: Ability to analyze inventory data and generate insightful reports.
• Attention to Detail: Ensures accuracy in inventory records and documentation.
• Communication Skills: Effectively communicates with internal and external stakeholders.
• Problem-Solving: Capable of identifying and resolving inventory-related issues.
• Organizational Skills: Manages multiple tasks efficiently and maintains an organized storage area.

Working Conditions:

• The Store Officer will work primarily in a storage environment within the healthcare facility.
• May be required to lift and move heavy items occasionally.
• Must adhere to all safety and health regulations while performing duties.