Store Man at Philban Consulting

Job Summary

• The Store Man is responsible for receiving, inspecting, storing, issuing, and maintaining inventory of food, beverages, operating supplies, equipment, and other hotel materials.
• The role ensures that all stock is handled accurately, stored safely, and issued efficiently to support hotel operations while maintaining proper inventory records and minimizing waste.

Key Responsibilities
Receiving and Inspection:

• Receive deliveries from approved suppliers and verify quantities and quality against purchase orders and delivery notes.
• Inspect goods for damage, expiry dates, and compliance with hotel quality standards.
• Report discrepancies, shortages, or damaged items to the Purchasing Manager or Cost Controller.
• Ensure all received goods are properly documented before acceptance.

Inventory Management:

• Store all goods in designated locations using proper storage practices.
• Maintain organized, clean, and secure storage areas.
• Ensure stock is rotated using the First-In, First-Out (FIFO) and First-Expired, First-Out (FEFO) principles where applicable.
• Monitor stock levels and report low stock or overstock situations.

Issuing Supplies:

• Issue inventory only against approved store requisitions.
• Ensure timely distribution of supplies to hotel departments.
• Record all stock movements accurately in the inventory management system.
• Verify that issued quantities match approved requests.

Stock Control:

• Conduct daily, weekly, and monthly stock counts.
• Assist with periodic inventory audits and reconciliations.
• Investigate inventory variances and report findings promptly.
• Help minimize inventory losses due to spoilage, damage, or theft.

Documentation and Record Keeping:

• Maintain accurate records of receipts, issues, transfers, and stock balances.
• File delivery notes, invoices, requisition forms, and other inventory documents.
• Prepare inventory and stock movement reports as required.

Health, Safety, and Security:

• Maintain cleanliness and organization of all storage areas.
• Follow food safety, hygiene, and occupational health and safety standards.
• Ensure temperature-sensitive products are stored appropriately.
• Secure stores to prevent unauthorized access and safeguard hotel assets.

Teamwork:

• Coordinate effectively with Purchasing, Receiving, Kitchen, Housekeeping, Engineering, and other departments.
• Assist colleagues during stock takes and busy operational periods.
• Support continuous improvement initiatives within the stores function.

Qualifications

• High school diploma or equivalent.
• Certificate or diploma in Stores Management, Inventory Control, Logistics, Supply Chain, or a related field is an advantage.
• Training in inventory management systems is desirable.

Experience

• 3–5years' experience as a Storeman, Storekeeper, or Inventory Assistant, preferably in a hotel, hospitality, or retail environment.
• Experience handling food and beverage inventory is an added advantage.

Skills and Competencies:

• Knowledge of inventory management and stock control procedures.
• Understanding of FIFO and FEFO inventory principles.
• Basic computer skills, including Microsoft Excel and inventory management software.
• Good numerical and record-keeping skills.
• Strong organizational and time management abilities.
• High level of honesty, integrity, and accountability.
• Good communication and teamwork skills.
• Ability to lift and move stock safely.
• Attention to detail and accuracy.

Working Conditions:

• Full-time position requiring flexibility to work weekends, public holidays, and shift schedules.
• Frequent standing, walking, lifting, and moving of goods.
• Work may involve refrigerated storage areas, warehouses, and loading bays.

Core Values:

• Integrity
• Accountability
• Teamwork
• Efficiency
• Accuracy
• Safety
• Customer Service
• Continuous Improvement.