Stock Reconciliation Officer at Greenwich Registrars & Data Solutions

Job Objective:

• The primary objective of this role is to establish and maintain the accuracy, compliance, and efficiency of stock-related transactions and records, ultimately supporting the financial integrity and reputation of the firm.

Duties & Responsibilities

• Perform daily, weekly, and monthly reconciliation of stock transactions to ensure accuracy and completeness.
• Investigate and resolve discrepancies in stock records and transactions.
• Maintain accurate and up-to-date records of stock transactions, holdings, and settlements.
• Keep track of stock movements and adjustments.
• Facilitate the clearing and settlement of stock trades in coordination with relevant parties.
• Ensure timely and accurate processing of trade settlements.
• Ensure compliance with regulatory requirements and internal policies related to stock reconciliation and settlement.
• Stay informed about changes in regulations affecting stock transactions.
• Communicate effectively with internal teams, external parties, and regulatory bodies regarding stock reconciliation issues.
• Collaborate with various departments to resolve discrepancies and address operational challenges.
• Generate and analyze reports related to stock reconciliation for management and regulatory purposes.
• Provide regular updates on reconciliation status and identify trends or issues.
• Identify and assess risks associated with stock transactions and reconciliation processes.
• Develop and implement risk mitigation strategies.
• Utilize stock trading and reconciliation platforms and software effectively.
• Stay updated on advancements in technology that could enhance reconciliation processes.
• Address client inquiries and concerns related to stock transactions and settlements.
• Provide support to clients in understanding the status of their stock holdings.
• Collaborate with other departments such as operations and compliance to ensure smooth stock reconciliation processes.
• Work closely with external entities, such as clearinghouses and depositories.
• Identify opportunities for process improvements in stock reconciliation procedures.
• Implement best practices to enhance efficiency and accuracy.
• Stay updated on industry best practices and impart knowledge to team members.
• Maintain the confidentiality of sensitive information related to stock transactions and client holdings.
• Assist in internal and external audits related to stock reconciliation processes.
• Provide necessary documentation and information during audit processes.
• Proactively address and resolve issues related to stock reconciliation to minimize disruptions.

 Requirements

• B.Sc in any relevant field from a reputable university (ICMR certification is an added advantage).
• Excellent written and verbal communication skills.
• Strong client relationship management and customer service skills.
• Previous experience in the Capital Market
• Proficiency in the use of Microsoft Office 365 products (strong Excel experience is essential)
• At least 2-3 years of experience in stock reconciliation, managing and analyzing high volumes of data to recognize, understand and assist in solving problems.