Stock Administrator - Ado Ekiti at Outsource Company

Responsibilities & tasks: Receiving & controlling incoming goods 

• opens and closes the receiving zone between 07.30am and 04.30pm (depending on location) 
• prints and checks through the delivery list (the expected goods: number of suppliers and boxes) ahead of the next day daily, after the (d)SM has placed the order 
• receives suppliers and directs them checks every delivery is accompanied by a “waybill” (WB) or “delivery note” (DN) or a print-out of the “purchase order” (PO) 
• scans the PO number on the documents from the supplier with the handhold scanner (HH) 
• controls and oversees the receipt of goods, verifying counts / weights, and quality according to the BP for Goods Receiving 
• ensures that according to the HACCP rules goods under temperature control are given priority and taken to the cooler/freezers immediately 
• ensures no discrepancies occur between the documents and the received goods 
• distinguish which goods are so-called freebies (free of charge) and ensures it’s clear on the documents 
• ensures the box content matches the details stated on the document 
• oversees the quality check on dry goods; right delivery of goods, no damages, expiry date, etc. 
• oversees the quality check on F&V articles; freshness, color, size, etc. 
• oversees the quality check on non-food articles on color, size, etc. 
• oversees the quality check on chilled (< 5 degrees) and frozen (< minus 18 degrees) goods on temperature 
• decides which goods should be refused due to quality reasons, temperature, expiry dates (according to the expiry date list) 
• provides clear detail on refused boxes on the documents and puts the red stamp (“rejected”) on the document(s) according to the BP for Goods receiving makes informed decision on whether to accept or reject surpluses 
• provides clear detail on the shortage on the documents and puts the red stamp (“incomplete”) on the document(s) 
• communicates with the (d)SM regarding refused boxes, shortages or surpluses 
• ensures the supplier signs for the shortage or refused boxes on the documents as well 
• aligns with the SM when the whole delivery or a significant part of it looks like it should be refused 
• oversees the quality check for non-selling materials 
• ensures none of the goods are processed before checking the numbers and quality 
• decides on releasing the goods and gives a clear sign to the Goods receivers to process and allocate the goods (storage or transfer to the sales floor) after the strict checks monitors the unloading of all received goods and materials 
• ensures the unloading process runs smoothly, efficiently and with care 
• ensures all plastics and garbage are taken back by the supplier finalizes the receiving / documents using the blue stamp (“store number + date”) and signing ensures the suppliers signs the same documents as well 
• stamps the invoice with “match” (green) where supplier has attached a correct invoice to the delivery \
• stamps the invoice with “no match” (red) in case the supplier guided the delivery already with an incorrect invoice