Stock Accountant at Sayed Farms Limited

Job Purpose

• To manage and control all stock accounting activities, ensuring accurate recording, tracking, reconciliation, and reporting of inventory transactions through the ERP system, while maintaining strong financial and operational control over stock movements.

Key ResponsibilitiesInventory Accounting & Recording:

• Record all stock movements including receipts, issues, transfers, returns, and adjustments in the ERP system.
• Ensure accurate and timely posting of inventory transactions.
• Maintain up-to-date inventory ledgers and stock records.
• Verify all stock-related documents such as GRNs, delivery notes, issue vouchers, and transfer forms.

Stock Reconciliation:

• Perform regular reconciliation between physical stock and ERP/system records.
• Investigate and resolve discrepancies, shortages, overages, and variances.
• Conduct periodic stock counts (daily, weekly, monthly, and annual).
• Ensure proper documentation and reporting of all reconciliation outcomes.

ERP System Management:

• Operate and maintain inventory records using ERP systems (e.g., SAP, Odoo, Oracle, or similar).
• Ensure data integrity and accuracy within the inventory module.
• Generate inventory reports, stock valuation reports, and movement summaries from ERP.
• Support system audits and data validation exercises.

Reporting & Analysis:

• Prepare daily, weekly, and monthly inventory reports.
• Analyze stock trends, consumption patterns, and variances.
• Provide management with insights on stock levels, slow-moving items, and stock risks.
• Support financial reporting with accurate inventory valuation data.

Internal Controls & Compliance:

• Ensure adherence to inventory control policies and procedures.
• Support internal and external audit requirements related to stock.
• Maintain proper documentation for all inventory transactions.
• Ensure compliance with company policies and accounting standards.

Coordination & Collaboration:

• Work closely with warehouse, procurement, production, and sales teams.
• Reconcile stock issued to production with usage reports.
• Coordinate with warehouse teams during stock counts and audits.
• Support finance team in month-end and year-end closing activities.

Loss Control & Risk Management:

• Identify and report stock losses, damages, and obsolescence.
• Support investigation of stock variances and implement corrective actions.
• Assist in improving stock accuracy and reducing shrinkage.

Qualifications

• Bachelor’s Degree or HND in Accounting, Finance, or related field.
• Minimum of 5 years’ experience in stock accounting or inventory control.
• Strong experience working with ERP systems for inventory management.
• Professional certification (ICAN, ACCA) is an added advantage.

Technical Skills:

• Strong knowledge of inventory accounting principles.
• Proficiency in ERP systems (SAP, Oracle, Odoo, or similar).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, data analysis).
• Understanding of stock valuation methods (FIFO, weighted average).

Soft Skills:

• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Good communication and coordination skills.
• Integrity and ability to handle sensitive financial data.