Short Term Staff - Conferences Technician at African Development Bank - AfDB

The Complex

• The President plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
• The President supervises several Departments and Divisions, including Office of the President; the Independent Development Evaluation Department; the Integrity and Anti-Corruption Department; the Compliance Review and Mediation Department; the Secretariat to the Sanctions Appeals Board; the Administrative Tribunal; the Office of the Auditor General; the Group Risk Management Function Directorate; the General Counsel and Legal Services Department; the Communication and External Relations Department; the Ethics Office, and the Office of the Secretary General and General Secretariat.

The Hiring Department

• The role of the Office of the Secretary General and General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank's Ten-Year Strategy, the High 5s, and the Development and Business Delivery Model by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG comprises:
  • The Front Office of the Secretary General (PSEG.0) which has the additional responsibility of managing the Records Management and Archives Section and a Conferences and Meetings Section (DAI);
  • A Board Affairs and Proceedings Division (PSEG.1); and
  • A Protocol, Immunities and Privileges Division (PSEG.2)

The Conference and Meetings Section oversees the planning and organizing of various meetings and events, including:

• Sessions of the Boards of Governors and its subsidiary bodies (Annual Meetings of the Bank Group, including meetings of the Governor’s Advisory Committee (GAC), the Bureau, the Joint Steering Committee (JSC), the Office of the Boards of Governors (OBG), the Committee on Conditions of Service of Elected Staff and the Steering Committee for the Election of the President).
• Consultative meetings of the plenipotentiaries on ADF replenishments and mid-term reviews; the Boards of Directors and their Committees (CODE, AMBD, CAHR, ECAM, AUFI, ANRE, Plenary Committee of the Budget, and Ethics Committee).
• Meetings organized in partnership with other institutions, at the Bank or outside the Bank. Example: joint AfDB/WB/IMF or AfDB/ECA/AU meetings.
• International meetings whose agenda deals with issues related to the Bank's mission.

Key Functions
Under the Supervision of the Coordinator Conferences & Meetings, the Conference Technician will perform the following:

• Work in close collaboration with the other members of the conferences and meetings team.
• Participate in the installation and / or monitor the operation of all conference infrastructure installed in meeting rooms and for events organized within the Bank and outside.
• Provide technical coverage during the organization of formal and informal meetings of the Boards of Directors, meetings of the annual assemblies of the Bank and any other official meeting of the Bank.
• Ensure, if necessary, in close collaboration with TCIS technicians, particularly regarding communication tools, in particular ZOOM and TEAMS, of the audio and videoconference connection, in all the Bank's meeting rooms with the offices outside, the meeting rooms of the head office.
• Make the daily technical implementation and the technical coverage of the meeting rooms before, during and after each meeting session.
• Ensure the proper functioning of conference infrastructure equipment daily for the duration of the meeting to remedy any defect or possible breakdown of the equipment.
• Manage and ensure the recordings of all the deliberations of the Boards and all other official meetings of the Bank. Then classify, archive, and track the movements of the audio recordings of the sessions.
• Provide technical assistance to the various departments of the Bank within the framework of events organized by the Bank or in partnership with other institutions within and outside the Bank.
• Maintain and manage the fleet of technical equipment of the Bank's meeting and conference rooms in a clean and precise inventory file to be submitted periodically to the line manager.
• Accomplish any mission entrusted to him by the person in charge of the conference section.

Competencies (Skills, Experience, and Knowledge)

• Hold at least a Bachelor's / Licence Degree in Computer Engineering, Electronics, or in a related discipline such as Audiovisual. Additional training in Technology, Conference and Meeting Infrastructure would be a plus.
• Minimum of 5 years of relevant experience in the field of information technology as well as a good command of communication tools such as ZOOM and TEAMS
• Ability to provide technical assistance to users.
• Knowledge of tools such as VMix, SDI or equivalent will be a plus.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• Experience in ensuring technological watch in terms of technology and infrastructure for conferences and meetings: Bosch Dicentis, Polycom, Corio Matrix, etc.
• Client orientation, detailed-oriented, result-oriented, rigorous, accountability
• Ability to work under pressure and in timely manner.
• Ability to communicate and write in French or English with a good working knowledge of the other language.
• Competence in the use of the Bank’s standard software (MS Office package).
• Knowledge of SAP is an added advantage.