Shoot Coordinator at KindHeart Agency

Employment Type: Project based

Role Overview

• We’re looking for a Shoot Coordinator to plan and coordinate the planning and execution shoots, campaigns and projects. 
• You’ll work closely with management, creatives, talent, clients, and external vendors to ensure projects move smoothly.

Key Responsibilities

• Coordinate shoot planning from pre-production to shoot day and post-production.
• Create and maintain shoot schedules, call sheets and production checklists.
• Coordinate communication between the creative team, clients, crew, talents, vendors and locations.
• Confirm availability and logistics for crew, talent, equipment, props and locations.
• Assist with sourcing and coordinating vendors and production materials.
• Coordinate the planning and execution of photoshoots, video productions, campaign and events.
• Create shoot timelines, schedules, call sheets and production checklist.
• Ensure all team are briefed ahead of time and ensure the productions runs according schedule.
• Coordinate locations, props, shoot-day logistics, and ensure all required assets and deliverables are accounted for after production.
• Track post production timelines and deliverables. 

Required Skills & Qualifications

• Experience in production, shoot coordination, project management or a similar role. 
• Ability to multitask and manage several projects simultaneously, problem-solving and decision making. 
• Strong attention to details and communication skills.
• Basic budgeting and expense tracking skills.
• Proficiency with Project tools such as Google workspace, Notion, Asana, Trello, or similar platform.
• Previous experience in an agency, production company, talent management, fashion, media or creative environment is an advantage. 

Nice to Have:

• Previous experiment in talent, creative, media, fashion, or management agencies.
• Experience coordinating photoshoots, video productions, campaigns, or events.
• Experience managing talent, influencers, models, or public figures.
• Experiment using project management tools such as Asana, Notion, Trello, or Google sheets.
• Basic knowledge of content production and creative workflows, understanding of production and shoot requirements.
• Experience preparing call sheets, production schedules, and shoot budgets.
• Experience managing talent, influencers, models, or public figures.

Who This Role Is For:

• A highly organised, proactive, detail oriented and solutions-driven shoot manager. If you can manage several projects simultaneously, this role is for you.

Work Structure:

• Full-Time: Monday–Friday, 10:00am–6:00pm
• Hybrid: Remote work with required in-person availability in Lagos
• Occasional weekends may be required for campaign launches or urgent communications.