Shipping Logistics Admin Officer at Pruvia Integrated Limited

Job brief:

• The Shipping & Logistics Admin Officer will be responsible for coordinating, monitoring, and administering shipping and logistics operations to ensure the efficient movement of goods. This role involves preparing and managing shipping documentation, liaising with shipping lines, clearing agents, and vendors, monitoring inventory, and ensuring compliance with regulatory requirements. The officer will also provide administrative support to the logistics team to facilitate smooth operations.

Key Responsibilities:

Shipping & Logistics Coordination:

• Plan, coordinate, and monitor the movement of shipments (import/export).
• Liaise with shipping companies, freight forwarders, clearing agents, and regulatory authorities to ensure timely clearance and delivery of goods.
• Track shipments and provide regular updates to management and clients.
• Verify and process shipping invoices, freight charges, and related documentation.
• Ensure compliance with customs regulations and other statutory requirements.

Administrative Duties:

• Prepare and maintain accurate shipping and logistics records.
• Process shipping documents such as bills of lading, invoices, packing lists, and delivery notes.
• Maintain records of stock, deliveries, and inventory reports.
• Provide administrative support for logistics operations, including scheduling, filing, and correspondence.
• Assist in the preparation of weekly/monthly logistics performance reports.

Operational Support:

• Coordinate with warehouse staff to ensure proper handling and storage of goods.
• Monitor inventory levels and support re-ordering processes where necessary.
• Address and resolve any issues or discrepancies in shipping and delivery.
• Ensure effective communication between internal departments, vendors, and clients.

Requirements:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2–4 years of experience in logistics, shipping, or supply chain operations.
• Strong knowledge of import/export regulations, shipping documentation, and customs clearance procedures.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organisational and multitasking skills.
• Strong communication and negotiation abilities.
• High attention to detail and accuracy in documentation.
• Ability to work under pressure and meet tight deadlines.

Preferred Skills:

• Experience with ERP systems or logistics management software.
• Knowledge of Incoterms and international trade procedures.
• Problem-solving and decision-making skills.