Shipping & Documentation Officer at Proten

Job Summary

We seek a Shipping officer who will collaborate closely with the import manager to facilitate import and clearing operations. This role involves maintaining accurate records of incoming and outgoing shipments of imported RM, Engineering goods and Capex, ensuring adherence to cargo documentation, invoices, and regulatory procedures. The position requires effective communication with regulatory bodies, location agencies, and other stakeholders to enhance operational efficiency.

Shipping Documents

• Manage cargo documentation with the documentation team while ensuring invoices and other shipping documents for inbound shipments – IRM, CAPEX and Engineering goods comply with Nigerian regulations and company policies.
• Coordinate shipment planning and customs clearance procedures.
• Monitor vessel arrivals and departures, updating shipment records and database accordingly.
• Verify incoming and outgoing shipment records, ensuring accuracy.
• Interpret Customs tariff positions and government fiscal policies.
• Obtain and verify shipping documents from suppliers, forwarders, etc., for timely cargo clearance.
• Participate in shipping contracts, Form M, LC processes, and policy formulation.
• Handle settlements for operational material damages in collaboration with relevant parties.
• Maintain organized records of customs documents, regulatory notices, and third-party documentation.

Stakeholder Relations

• Collaborate with regulatory authorities (e.g., NAFDAC, Customs, NPA) for seamless cargo documentation clearance.
• Stay updated on market trends and contribute to the assessment of clearing and freight forwarders.
• Develop service level agreements for third-party providers and optimize their performance.

Key competencies

Skills and competencies critical to the role:

• Proficient in Microsoft Office suite.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Independent worker with prioritization skills.
• Analytical prowess and effective written and verbal communication.
• Proficient negotiation and team management abilities.
• Bachelor's Degree in a relevant field or equivalent work experience.
• Knowledge of SAP is a plus

Educational Level:

• Must have a minimum of a bachelor’s degree or HND qualification in any Social Science, Science, Business Management or Engineering or related discipline.
• Relevant professional qualifications will be an added advantage
• Working Experience: Bachelor’s degree with 2-3 years of work experience.