Service Administrator at Mantrac Nigeria Ltd

JOB OUTLINE:

• To effectively maintain proper and accurate administrative and accounting records for Service Department Jobs - both shops and contracts of field service depending on cost centres and locations.

MAIN DUTIES AND RESPONSIBILITIES:

• Create Service quotes for customers.
• Create Job folders for all jobs opened.
• Post, Order, and Print Caterpillar Parts requirements to Jobs daily.
• Post daily labour hours to jobs.
• Post all sundry purchases into jobs i.e. Local purchases, Fuel/Lubricants, Store requisitions and Motor Spare Parts requisitions as applicable.
• Invoice all completed Jobs by the Service Department to respective Customers' Accounts.
• Monitor and document WIP Accounts and Vouchers.
• Compile Service Department Staff overtime and call duties.
• Analyse Service Department earnings by Cost Centres as applicable.
• Prepare respective cost Centre's monthly invoiced jobs summary reports and aged jobs analysis.
• Monitor usage of stationery and all security documents by Service department personnel.

PERSON SPECIFICATION:

• B.SC/HND in Business Administration or its equivalent with a minimum of two (2) years relevant experience.
• Candidate must be prepared to work anywhere and be open to relocation according to the needs of the business.