Senior Supply Officer at Action Against Hunger | ACF-International

Action Against Hunger is currently looking to fill the role of Senior Supply Officer who will be responsible for coordinating the supply to the base.

Position Details

Reporting to: Logistics and Supply Chain Manager

Proposed start date: July 2025

Key responsibilities:

• Ensure procurement is processes according to the project's PPP;
• Handle supplies in accordance with the appropriate procedure
• Handle orders in accordance with ACF procedures;
• Organize and manage PDs in LINK
• Prepare the necessary documents related to the order: Supplier Purchase Order, Delivery Note, etc;
• Check the accuracy of the information on all documentation;
• Ensure that all required validations are completed prior to procurement.
• Conduct market reviews to find new suppliers;
• Develop good relationships with suppliers;
• Negotiate prices with suppliers
• Maintain and develop a supplier database into LINK
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers
• Inform logistics and programs of their supply progress
• Keep LINK up to date with all relevant suppliers and market information;
• Ensure that all elements of procurement files are complete in LINK;
• Ensure that all procurement related documentation is carefully archived (Procurement Files,DN) electronically and physically in the archive room. 
• Ensure warehouse team is well informed of deliveries to receive;
• Ensure that invoices contain the required information in accordance with ACF procedures;
• Ensure the update of procurement files with corresponding invoices;
• Ensure advance of cash is use and close according to the procedures of the finance department;
• Coordinate with the finance department to ensure proper follow-up of supplier payment.
• Complete and maintain the Contract Monitoring follow up;
• Complete and maintain the supply minutes.

Position Requirements:

• Minimum Bachelor degree/HND or equivalent 
• Min 2 years’ experience in procurement and/or logistics position
• Some experience in supervising Staff
• Strong computer skills in MS Office, especially MS Excel
• Rigorous, with strong organization skills and attention to detail
• Strong communication skills
• Strong negotiation skills
• Strong Integrity
• Professional level of English
• Ability to work in complex environment and can bear the work load
• Previous experience working for NGOs an asset, particularly international and/or Nutrition-health, WASH and FSL related NGOs

Our employees enjoy a work culture that promotes diversity and inclusion