Senior Project Assistant (MM / AVRR) at International Organization for Migration - IOM

SVN No.: SVN2020.086
Organizational Unit: AVRR
IOM Classification: G6
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

• Working under the overall supervision of the Programme Officer (MM/AVRR), and direct supervision of the National Project Officer (MM/AVRR) the successful candidate will contribute to the implementation and monitoring of reintegration support provided to the returning migrants under the Migrant Protection and Reintegration programme in Nigeria. He / she will:

Core Functions / Responsibilities

• Collect and provide necessary information and assists in planning, preparing, organizing, and implementing all aspects of the project
• Support the National Officer MM / AVRR in the implementation of activities under AVRR, which can include, but is not limited to, tasks ranging from logistical, technical and administrative assistance in organizing workshops and meetings, participation in meetings with project partners, government counterparts and relevant stakeholders etc.
• Support reporting and exchange of information on all programmatic aspects of the projects between IOM, the programme’s donors, and other stakeholders.
• Contribute to the in design and preparation of training materials, case studies and information materials.
• Support in the preparation of reports on project activities according to IOM and donor formats as required, contribute to, and / or prepare weekly progress updates on project activities.
• Coordinate the training activities for strategic and operational level actors, including identification of trainers and consultants for business trainings et al.
• Liaise with relevant governmental and non-governmental entities, international organizations as well as other relevant stakeholders where necessary for effective implementation of the activities of project and participate in coordination meetings on return and reintegration with governments, NGOs and other stakeholders where required.
• Support the National Officer MM/AVRR in facilitation of meetings with the national stakeholders on return and reintegration and ensure that reintegration actors are involved in the implementation of the government-driven Sop.
• Coordinate activities of technical co-operation to strengthen the assistance network for reintegration of returnees, protection and support.
• Contribute to creative ideas for further programme development and draft project proposals, programme background, strategy papers, objectives, project reviews and evaluation.
• Track project expenditures in coordination with Resource Management Unit and report accordingly.
• In coordination with the National Officer MM / AVRR, implement information provision activities focusing on reintegration support under existing project.
• Prepare narrative reports on project implementations by verifying the performance of project outputs and defined activities in line with implementation work plans and set objectives.
• Support the development of tracking tools based on agreed indicators for tracking the implementation of reintegration projects being carried out by the returnees.
• Provide guidance and supervision to Project Assistants
• Perform any other duties as may be assigned

Required Qualifications and Experience

• University degree or equivalent in Economics, Management, Social Work, Demography and Statistics, International Development, Law, and other related Social Sciences.
• Minimum of four years of experience for those with University Degree and above or minimum of six years with high school diploma in the field of migration including operational and field experience or related field, preferably within the International Humanitarian Field.
• Demonstrated ability to maintain confidentiality is mandatory.
• Good knowledge of project development, administration and evaluation concepts and procedures.
• Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations, and private sector entities.
• Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, Outlook, PowerPoint, Publisher, and SharePoint.
• Previous work experience in international organizations and companies would be an advantage.

Languages:

• Fluency in English (oral and written), Working knowledge of the local language.

Required Competencies
The incumbent is expected to demonstrate the following competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles / rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - behavioural indicators level 2:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies - Behavioural Indicators level 2:

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Others:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Women with the above qualifications are encouraged to apply.

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