Senior Officer Admin/Human Resource at CBM International

Act in the role of a Human Resources Officer/Analyst • Provides dedicated HR Services in the areas of recruitment, entitlement administration or learning and development. Advises managers on the interpretation/application of human resource policies and procedures • Assesses effectiveness/utility of current human resource policies/procedures, recommend changes to improve alignment with business needs.

 Main Tasks·

•   Manage professional office administration and efficient operations of the Country Office in line with relevant CBM standards.
•  Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency.
•  Ensure that CBM is complying with in-country regulatory requirements such as registration and related annual reporting to relevant authorities (except financial regulatory requirements such as statutory accounts, audit, tax filing, social security contributions, etc., which are the responsibility of the Country Finance Manager).
•  Effectively line-manage the administrative staff based on performance.
•  Handle logistics including travel bookings and visitor schedules, including establishing a regular travel and visitors plan.
•  Handle visa applications for visitors and expatriate co-workers.
•  Handle the practical organisation of office meetings, workshops, training, etc.
•  Provide secretarial duties, including handling of official correspondence with authorities, business registrations, etc.
•  Provide support to the Country Director specific to the operational requirements of his/her position, such as schedule management, minute taking, report writing.
•  Ensure office and property/facility management, including office cleanliness, organising and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits.
•  Put in place and maintain relevant insurance contracts.
•  Ensure professional receptionist services for the office.
•  Organize security of the premises, keep up-to-date contact with Security Company and oversee the security guards work.
•  Take responsibility for record keeping and filing of important administrative office documentation; manage the office archives.
•  Serve as custodian for and disburse petty cash fund (imprest account), liquidate and replenish in a timely manner.
•  Support the timely procurement of goods and services to address the needs of the Country Office; act as a member of a vendor/supplier selection committee.
•  Ensure oversight and management of Country Office IT systems and maintenance, access to Navision (where relevant), Sharepoint and other relevant programmes.
•  Collaborate closely with the Country Finance and Regional HR Manager to ensure cross-functional policies, procedures and practice are harmonised and streamlined where relevant.
•  Model and promote CBM’s values, culture and inclusive practices and promote disability and gender equality with colleagues.

HR Administration

•  Support the Regional HR Manager in ensuring on-time delivery of HR services and accuracy of information.
•  Provide timely and consistent HR data for the Country office to facilitate the preparation and dissemination of HR reports.
•  Submit HR recruitment / contracting requests for approval in line with the Authority Structure
•  Support the Regional HR Manager with administrative and logistical aspects of expatriate co-worker assignments, such as arranging house leases, security, vehicle, etc.
•  Facilitate the in-country recruitment and candidate selection process.
•  Ensure employment contracts are in place and inform the Country Director in a timely manner of contract end-dates.
•  Coordinate the process of induction & briefing for new staff in the Country Offices.
•  Coordinate the effective implementation of the annual performance management process by line managers in line with agreed timelines
•  Ensure all staff have up-to-date and signed job descriptions in place.

Requirements;

• Academic degree in Human Resources, Law, General Management, Business Administration or any other relevant field.
• Master's degree in Hunman Resources will be an advantage.
•  Min. of  3 years in a HR Advisor/Officer position preferably in a multinational corporation or NPO
•  In depth knowledge and experience of  management practices and processes regarding local German staff and expatriates
•  Experience in operational HR management with a focus on labour law, ideally AVR and MVG
•  Experience in operating personnel systems, ideally REXX
•  Very good knowledge of human nature, empathy , "hands-on" mentality, careful working methods
•  Independent, agile and flexible working style
•  Good knowledge of English
•  Identification with Christian values and the mandate of the CBM
•  Reflect CBM values in daily work.
•  An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
•  High level of professionalism, maturity and integrity when dealing with sensitive information and issues.
•  Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them.
•  Quality results oriented.
•  Ability to work under pressure, prioritise tasks efficiently and meet critical priorities.
•  Highly organised and self-directed, comfortable working in a fast-paced environment with changing priorities and under minimal supervision.