Senior HR Officer - Resourcing at Malaria Consortium

Job purpose

The Senior Human Resources Officer will provide administrative support to the HR Manager in relation to recruitment contracting of national staff to ensure the timely delivery on programmes within the organization. This will include ensuring consistency of our approach to processes and policies and maintaining high quality standards across all of Malaria Consortium, Nigeria.  

Key accountabilities

Recruitment (60%)

• Support managers to draft quality job descriptions which are consistent with similar and interacting roles;
• Advise and guide managers on procedures to approve new vacancies in Cascade;
• Advertise approved vacancies on MC’s website and other recruitment websites, social media and other sector specific recruitment resources such as with specialist agencies;
• Review and long list applicants based on the minimal requirement specified by the Job Description and circulate long lists to recruiting managers;
• Adhere to the recruitment policy at every stage of the process;
• Provide support recruiting managers in drafting selection tests and interview grids;
• Arrange tests and interviews, ensuring all relevant parties (candidates and panel members) are aware of the recruitment process at all stages;
• Keep interviewed candidates informed of their applications status and ensure provision of feedback to unsuccessful candidates;
• Maintain recruitment data including Job Descriptions, interview grids and tests on the SharePoint in line with GDPR and recruitment policy;
• Together with the HR Manager, ensure Cascade recruitment module is maintained and all candidates receive timely communication.
• Update the recruitment tracker on a monthly basis and send it to the HR Manager and West and Central Africa Programmes Director respectively;
• Request and follow the receipts of references and send to the recruiting manager for approval;
• Collect and process documentation (personnel forms, academic certificates, reference forms, etc) for all new starters and undertake background checks;

Compliance (10%)

• Provide oversight support to the state offices to ensure compliance of HR policies in relation to recruitment and other contractual processes;
• Periodically provide on-field support to staff to ensure consistency of all applications of the Human Resources policies as well as other policies across its operating states;

HR Administration On-boarding, and Exit (20%)

• Draft contractual documents, including offer letters, employment contracts, and contract amendments for staff;
• Maintain up to date electronic personnel records for national Nigeria employees on SharePoint and Cascade, ensuring all changes is staff employment are documented; Coordinate induction for all new starters, and provide HR briefings as required;
• Assist in collecting information required for HR policies and other HR related projects;
• Collate Staff Objectives and completed probation reviews & appraisals, saving information in electronic personnel files;
• Support with administration and training relating to Learning & Development activities and recruitment 
• Coordinate the exit process and procedures for all staff leaving the organisation;

Other duties (10%)

• Provide support to the wider HR Team in the management of consultants, including procurement, interviewing and contracting;
• Provide support to the HR Manager in responding to Employment Relations cases, including undertaking investigations;
• Support the wider HR team in providing training to staff on HR policies, procedures and issues.
• Any other reasonable duties as may be designated to the role from time to time.

Person specification

Qualifications and experience:        

Essential:     

• Certificate in Human Resource Management, Business Administration or a related discipline.   
• Minimum of 3-years’ experience in a related role       
• Prior experience in a similar level role
• Experience in human resources or administration
• Experience in record keeping/management.
• Knowledge of Nigeria employment law.

Desirable

• INGO experience will be an added advantage.

Work-based skills:           

Essential:

• Commitment to maintain confidentiality of HR information
• Able to work on own initiative with limited supervision
• Excellent in English with good written and verbal communication skills
• Excellent attention to detail.
• Excellent interpersonal skills
• Very good in computer skills with high proficiency in Microsoft package
• Able to manage and priorities multiple tasks
• Resourceful - able to ‘think outside the box’

Desirable:

• Flexible work style
• Willingness to learn new skills
• Knowledge of databases