Senior Executive Assistant to CEO at Structured Energy Systems Limited

• We are looking for a Senior Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.
• Given the dynamic nature of the executive landscape, we require the ideal candidate to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Executive Support & Time Management

• Manage the CEO’s calendar, prioritize engagements, and ensure alignment with business priorities.
• Schedule internal and external meetings, coordinate logistics, and ensure timely preparation.
• Anticipate the CEO’s needs and provide proactive support to optimize daily workflow.

Communication Management

• Act as a first point of contact for internal and external communications to/from the CEO.
• Draft, proofread, and manage correspondence, reports, emails, and presentations.
• Triage and respond to routine inquiries on behalf of the CEO where appropriate.

Strategic Coordination

• Track and manage action items, decisions, and follow-ups from external, internal partnership and board meetings.
• Coordinate strategic projects and initiatives assigned by the CEO.
• Maintain dashboards and performance tracking reports related to CEO-led initiatives.

Stakeholder Liaison

• Build and maintain positive relationships with key internal and external stakeholders.
• Represent the CEO’s office in a professional and polished manner.
• Ensure seamless coordination with other departments and business units.

Meeting & Travel Management

• Prepare agendas, briefing documents, and presentations ahead of meetings.
• Record meeting notes, ensure timely follow-ups, and track outcomes.
• Manage complex domestic and international travel arrangements, including visas and logistics.

Confidential & Personal Support

• Handle confidential documents and information with the utmost discretion.
• Assist with occasional personal matters to support CEO effectiveness and focus.

Required Skills/Abilities:

• Good verbal and written communication skills.
• Desirable interpersonal skills.
• Ability to act with integrity, professionalism, and confidentiality.
• High level knowledge of organization and project management
• Good with Microsoft Office Suite or related software.
• Proficiency with calendar and travel management
• Proficiency with documentation and process automation
• Attention to detail.

Education and Experience:

• Bachelor’s degree in Business Administration, or related field required.
• A minimum of Two (5) years of Executive Assistant experience preferred.
• Recognized Certification is an added advantage.