Senior Coordinator, Procurement at eHealth Systems Africa

Purpose of the Position

• The Senior Coordinator, Procurement will work closely with the Associate Manager to provide, establish and manage a robust system of procurement for eHA.
• This position supports the procurement process in Country Offices in compliance with the eHA Procurement Policy and Guidelines and per specific requirements by Institutional donors and other large donor's guidelines.

What you’ll do 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

• Reviews all purchases and supply documents for full compliance with eHealth Procurement Procedures and other statutory laws before forwarding documentation for higher approvals. 
• Prepares and conducts Request for Quotations (RFQs), Purchase Requisition (PR) and Bid Analysis Statement (BASs), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with eHealth rules and regulations.
• Ensures effective use of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes on the procurement processes monitoring system and mechanisms for the purpose of their enhancement.
• Prepares all necessary documentation for importation and exportation and communicates to vendors on issues regarding value-added tax and customs exemption and follow-up. Preempts management on duty-free goods/ services whenever feasible.
• Attends and participates in staff meetings, training classes, and supervision.
•  Adheres to Policies and Procedures.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources, and participates in the incorporation of research results into the procurement program.
  Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
• Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
• Assist in the development of specifications for equipment, materials, and services to be purchased.
• Perform any other incident-specific related duties, as required by the functional supervisor.

Who you are

The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job.

• Bachelor’s degree from college or university in Business Administration, Management, Economics, or a related field. Masters in Business Administration, General. 
• Minimum Five  (05) years of working experience in Procurement, Supply Chain, and Purchasing, preferably in an NGO or an equivalent combination of education and experience.
• Minimum of Three (03) years of operational implementation experience.
• Proven ability to lead and manage multidisciplinary/diverse teams, as well as mentoring teams.
• Membership of the Chartered Institute of Procurement and Supply (CIPS) qualification is an added advantage
• Supply chain work-related skill, knowledge, or experience is considered an asset.
• Strong analytical skills, judgment and decision-making.
• Must have organizational skills to arrange data and retrieve data in a timely manner.
• Good knowledge and understanding of Procurement processes, policy, and systems.
• Must have an eye for detail to ensure that correct information is noted and recorded.
  Strong interpersonal skills. 
• Good knowledge of planning and forecasting processes; procurement and contract management; accounts payable and operational controls; sourcing and procurement techniques as well as dexterity in “reading” the market Stakeholder Engagement and Management
• Strong IT skills including good knowledge of the use of SAGE X3, Quickbooks and Google suite etc.
• Proficiency working within specialized software utilized in program