Senior Compliance Manager at Chemonics International

Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the Senior Compliance Manager to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S.
• President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s maternal and child health, and population and reproductive health programs.
• GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.

Responsibilities
The Senior Compliance Manager will work with Finance, Procurement, W&D, and NISRN staff to carry out the following duties:
Technical and Financial Compliance (Responsibilities): (60%)

• Ensure that all financial transactions are processed accurately, in a timely manner,
• and in accordance with generally accepted accounting principles, Chemonics’ policy and USAID regulations.
• Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
• Manage, oversee, process (as appropriate), and act as backup for processing all the following transactions: NISRN, Covid, mass campaign, and warehousing & distribution invoices against applicable 3PL invoices, review checklists and SOPs
• Maintains an orderly filing system.
• Confirm the accuracy of all invoiced charges against applicable contracts and rate cards
• Confirm the presence of contractual deliverables for all invoiced charges and flag noncompliance for follow-up by relevant technical units
• Input outcome of reviews into Situation Room 3PL database/invoice review workflow system
• Liaise with home and project office staff to coordinate reviews of Akesis invoices and update status of reviews within invoice review database
• Ensure data in database with respect to status of invoice reviews and invoice review comments and continually updated and checked for accuracy
• Work closely with the Chief Finance Advisor to monitor implementation of these processes and for clarity of communication of the processes
• Undertake root cause analysis as needed to investigate occurrences of mis-applied unit rates and/or a lack of supporting documentation/deliverables
• In coordination with Internal Audit, Finance, and ICL Business Process POC, recommend invoice review procedure improvements based on results of occasional root cause analysis
• In coordination with Procurement, flag instances of invoice and contract misalignment and participate in root cause analysis of such instances; recommend resolutions to Procurement, EMT, and ICL Business Process POC.

Business Process Analysis, Design, Implementation and Management (20%):

• Consult and provide guidance and information to internal clients on process development or redesign initiatives.
• Manage and negotiate the timelines of the process improvement projects focusing on the development, implementation, administration and operation of new business processes and strategies.
• Identifies physical and electronic filing trends across all vouchers and makes filing process improvement recommendations, when relevant.
• Participate in the development and implementation of systems that result in improved operational efficiency and reduced organizational risk.
• Monitor and provide updates on post-implementation and conformance reviews with a focus on continuous improvement and compliance.
• Act as a main business process improvement expertise contact point and provide direction, mentoring and guidance to less experienced staff providing them ongoing support in process design, process support and process operations.
• Advise internal clients on the issues and problems that may arise as process implementation activities and improvements occur.
• Keep abreast with the organization policies and procedures, current developments in accounting and auditing professions, and changes in local legislation

On-boarding and Training Facilitation for Functions Worldwide (10%):

• Facilitate on-boarding and training programs to provide staff with the tools needed to perform their duties in an effective and efficient manner in compliance with the organization’s policies and procedures.

Management and Supervision (10%):

• Manages the work of the Compliance Managers, Advisors, Consultants and Associates that support the various teams.
• Supervisory responsibilities include, but are not limited to, developing and agreeing goals and work plans, meeting with supervisees on a regular basis to discuss issues, track work progress, provide guidance and support, and ensure consistent quality of work performed; conducting Performance Plan and Reviews; communicating, implementing and assuring adherence to organizational policies, guidelines and values; developing staff skills and knowledge; approving time sheets; and facilitating supervisee success whenever possible.
• Perform other duties assigned by his/her supervisor

Qualifications

• University Degree in Finance or Accounting, Business Administration, Economics or a relevant field. Masters preferred.
• Minimum of 7 years of experience in program administrative, finance, compliance management
• Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID/the Global Fund regulations strongly desirable
• Experience building capacity/ training diverse groups highly desirable, both in a classroom or in an electronic setting
• Experience working on a USAID or donor-funded project required
• Strong verbal and written communication skills; ability to effectively lead meetings and conduct presentations
• Demonstrated ability to collaborate effectively with others, identify root causes, and drive results
• Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts, and stakeholders
• Demonstrated understanding of supply chain concepts preferred
• Ability to work independently and to manage various projects on a daily basis with minimal supervision.
• Computer literacy wit demonstrated use of word processing, database and presentation software (Word, Excel, Power Point).
• Excellent organizational and time management skills and strong attention to detail
• Excellent writing and communications skills in English required.
• Fluency in English is required

Supervision:

• The Senior Compliance Manager will report directly to the Chief Finance Advisor or designee.

Working Conditions / Duration of Assignment:

• This is a long-term position for the life of the contract based in Abuja, Nigeria.