Senior Accounting Officer at Eric Kayser

Objective of the Role

• To support daily financial operations by reconciling sales records, reviewing cashier dockets, and ensuring that all branch transactions across Eric Kayser and Leila are accurately accounted for.
• The Senior Accounting Officer serves as a key control point between operations and finance by detecting discrepancies and ensuring reporting accuracy.

Key Responsibilities
Daily Sales Reconciliation:

• Collect and review cashier dockets and POS closing reports from all Eric Kayser and Leila branches for the previous day.
• Reconcile actual sales recorded by cashiers with customer bank transfers, POS receipts, and cash deposits.
• Match daily transaction records with bank inflows and escalate variances (shortages or overages).
• Follow up on unresolved payment issues or missing transfers from customers.

Reporting and Documentation:

• Accurately log all reconciliations into the sales control tracker and submit daily reports to the Accounts Department.
• Maintain organized documentation of daily dockets, receipts, teller slips, and POS summaries for audit purposes.
• Support the finance team in generating weekly and monthly sales summary reports for management.

Support to Branch Finance Operations:

• Visit assigned branches (as needed) to verify cashier reports, ensure proper recordkeeping, and confirm compliance with financial reporting processes.
• Work closely with the cashiers and supervisors to promote accuracy and proper handling of financial documentation.
• Assist with spot-checks and internal control exercises under the supervision of the Finance Manager or CFO.

Bank & Payment Follow-up:

• Monitor all branch customer transfers, payment confirmations, and POS settlements to ensure completeness and timeliness.
• Notify the Finance Manager of delayed or suspicious transactions for immediate resolution.
• Maintain an accurate tracker of pending transfers and reconciliation status.

Other Duties:

• Assist in daily cashbook updates, expense postings, and reconciliations when required.
• Provide support during audits by retrieving financial documents and responding to queries.
• Work closely with all relevant departments to ensure smooth inter-departmental financial coordination.

Requirements

• B.Sc. or HND in Accounting, Banking & Finance, or a related discipline.
• Minimum of 3–5 years' accounting or reconciliation experience (experience in hospitality or retail is an added advantage).
• Good understanding of POS, cash handling, and payment channels (bank transfers, online payments, etc.).
• Strong attention to detail, record-keeping, and analytical thinking.
• Proficiency in Excel and basic accounting software (e.g., Sage, QuickBooks, Zoho).
• High level of integrity, confidentiality, and responsibility.
• Willingness to visit branch locations periodically.

Key Competencies:

• Reconciliation and numerical accuracy
• Documentation and attention to detail
• Time management and reliability
• Communication and follow-up skills
• Ability to work independently but closely with the finance team