Secretary to the MD at Swift Consulting

Duties and Responsibilities

• Maintain executive’s agenda and assisted in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
• Make travel arrangements for executives.
• Handle confidential documents, ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records, ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements and Skills

• Degree in Business Administration or relative field.
• 1 - 2 years work experience.
• Proven experience as executive secretary or similar administrative role.
• Proficient in MS Office and “back-office” software (e.g. ERP).
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities
• Integrity and confidentiality.
• Neat and well composed.
• Should reside at Lekki and environs.

Salary
N60,000 - N70,000 monthly