Secretary at Prime Pharmacy

Job Description

• As a secretary, you are responsible for a variety of clerical and administrative duties which ensure the effective and organized workflow procedures in the office environment.
• You will assist executives and colleagues alike in the planning and distribution of information. 
• You are expected to be the reference point for any and all issues, queries and request pertaining to the organization’s workforce.

Job Responsibilities

• Responsible for receiving visitors, clients, arranging and scheduling appointments, meetings and other events.
• Ensuring the administrative office is kept clean and tidy especially the MD and COO’s office respectively.
• Processing, typing, formatting, and editing documents as requested by management.
• Perform clerical responsibilities including copying, scanning, emailing and note-taking.
• Welcome visitors and refer them to the appropriate personnel.
• Write and distribute Correspondence and Memos.
• Maintain updated contact information of the organization, employees, customers and suppliers.
• In the absence of the cleaner, ensure that the office is clean and tidy.
• Directing all enquiries to the relevant personnel within Prime Pharmacy.
• Create and maintain a welcoming work environment at all times.
• Monitoring, managing and ordering of immediate office supplies.
• Observing and promoting best business etiquette and practices.
• Direct internal/external calls, emails, visitors to designated department.
• Arranging and scheduling appointment, meetings and events.
• Monitoring office supplies and ordering replacements.
• Photocopying, scanning, emailing, note taking and performing other clerical roles.
• Observing best office practices and etiquettes to prevent derivations.
• Perform all other functions as may be assigned by the MD, CCO and HR or any other duties as specified by your superior or supervisors.

Requirements

• Candidates should possess relevant qualifications in a related field with 0 - 1 year experience.