Secretary/PA to MD & Senior Leadership Team* M/F at SPIE Oil & Gas Services

Job description

SPIE Services Nigeria Limited is currently looking for a Secretary/PA to MD & Senior Leadership Team to join its work force in Nigeria. His responsibilities shall include:

• Prepares letters, reports and memos.
• Answer telephone calls, take messages and respond to enquiries.
• Schedules appointments, maintain calendar, leave schedules.
• Make reservations for meetings.
• Distributes mail.
• Prepares materials for workshops, conferences, meetings, duplicates/collates.
• Maintain files and related records.
• Proofread and edits letters.
• Provide secretarial support to visiting SLT members and other Management staff.
• Orders, distributes, and keeps an inventory of supplies.
• Upload letters in DMEP.
• Ensure the timely preparation and transmittal of responses to correspondences for Government Relations Department.
• Responsible for organizing and managing complex travel and accommodation arrangements for the GM.
• Manages requisition of standard goods and stationery for the office.
• Responsible for interfacing with all the four (4) division in the COS Directorate.
• Provides Information System & Telecoms (IST) support for in and outbound personnel, IT supplies etc.
• Perform other duties assigned.

Profile

Professional Skills:

• Knowledge and Experience of Relevant Software Applications - Spreadsheets, Word Processing, And Database Management.
• Knowledge of Administrative and Clerical Procedures.
• Knowledge of Business Principles.
• Proficient in Spelling, Punctuation, Grammar, and Other English Language Skills.
• Proven Experience of Producing Correspondence and Documents.
• Proven Experience in Information and Communication Management.

QUALIFICATIONS / EXPERIENCE REQUIRED

• Bachelors/HND Degree in Management Secretary, Humanities, or related discipline.
• 7 years post-graduate experience in relevant functions preferably secretarial experience.
• Good analytical and report writing skills, excellent interpersonal and problem-solving skills.