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  • Posted: May 4, 2021
    Deadline: May 6, 2021
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    MacTay Consulting has been in existence for over 28 years in Nigeria. We are a member of TACK and TMI, international consulting companies operating in over 60 countries and with a combined experience of over 80years. Our global network of partners and experience means that our clients enjoy all the benefits of a local office, while drawing upon our multi...
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    Secretary

    Service Dimensions

    • The Operations and Support Services and Compliance management of which are located in Lagos / PH, Nigeria
    • Administrative assistance to the DGM / EGM and support to a Team of about 100 Persons of diverse nationalities
    • Review and periodical update of appropriate schedules to reflect data / input provided by team members
    • Management of communications and information dissemination as an integral part of Team’s performance such that a constructive and cooperative working relationship is maintained.

    Activities:

    • Assist with the preparation of Corporate Letters (Proper packaging for dispatch, Filing & Archiving), Memos (DOA.etc)
    • Dissemination of information, Scheduling of appointments with the hierarchy, Liaising with other secretaries for signatures, Company information etc
    • Focal point for requests and incident reports to be made to the facilities management entity of Eko Towers
    • Assign chronological numbers to letters
    • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
    • Manage travel arrangements for the hierachy; follow up on full approval of mission orders, transportation and accommodation requests
    • Manage requests for reservations of meeting rooms
    • Collation of all administrative enquiries and suggestions for the hierarchy’s consideration for approval and further action
    • Sort for distribution, incoming correspondence, prepare responses to those containing routine inquiries
    • Ensure proper archiving of documents using documentation software for proper document management
    • Schedule and organise resources for meetings, workshops etc when required
    • General management of administrative forms (absence request and weekend duty) and update of applicable schedule
    • Encouraging and building mutual respect and co-operation among team members
    • Assist in organising relevant office events where applicable (Lunch, Dinners, Sendforth, Celebration of milestones)
    • Processing of expenses incurred during travels and other means
    • Answer phone calls and direct calls to the hierarchy and other appropriate parties and/or take messages with relations to the team
    • Manage requests and keeping inventory of office supplies and consumables
    • General administrative support to the OSS and Compliance teams
    • Other tasks as assigned by the hierarchy

    Context and Environment:

    • Role is performed in a Lagos based office, committing to a robust office administration in the Operations Support
    • Services and Compliance teams consisting of staff from diverse nationalities.

    HSE Content:
    The Job holder adheres to the HSE rules:

    • Be in constant alignment with HSE Company rules, Procedures, Instructions and applicable legislation
    • Take the necessary measures to avert immediate threat of danger
    • Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
    • Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out HSE specific duties and responsibilities related to the job
    • Report to Management HSE issues faced or observed and propose ways of improvement.

    Accountabilities:

    • Accountabilities include ensuring appropriate confidentiality and professionalism in all matters and tasks performed
    • Support the team in full administrative capacity to achieve overall team objectives

    Required Qualifications / Experience

    • HND or above in relevant subject
    • 5 years experience in related tasks
    • Good computer skills
    • Strong organizational skills, excellent communication skills and good team spirit
    • Working knowledge of SAP would be an advantage.

    Method of Application

    Interested and qualified candidates should send their CV to: bayonle.oduola@mactay.com using the Job Title as the subject of the mail.

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