Secretary (IPED) at African Union(AU)

Reference Code: 30002171 / IPED / 003
Location: Kinshasa, Democratic Republic of Congo
Grade: GSA4
Employment Fraction: Full-time
Contract Type: Regular (Long Duration)
Project: Perform secretarial and office administration / Management duties

Organisation

• The African Union, established as a unique Pan African continental body, is charged with spearheading Africa's rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African states as well as developing a new partnership worldwide. Its Headquarters is located at Addis Ababa, capital city of Ethiopia.
• In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of its organizational structure and the filling of all vacant posts.

Tasks

• Type and proof read documents, reports, correspondences, messages, queries, etc. as may be required by assigned supervisors;
• Draft responses to routine correspondences for the signature of the supervisors;
• Receive guests / visitors / staff and provide them with basic information on relevant Issues and procedures;
• Maintain a proper filing and recording system for all incoming and outgoing correspondes and documents;
• Answer and screen telephone calls / E-mail messages and ensure follow up with supervisors and partners;
• Keep an up to date diary of appointments for supervisors and other senior staff of the division;
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units
• Perform reception services where required
• Perform any other relevant duty / responsibility assigned.

Job Requirement
Educational Qualification and Work Experience Required:

• A minimum of Diploma in Secretarial since plus A higher qualification will be an added advantage;
• Typing Speed: 50 words per minutes
• Excellent secretarial and office management skills;
• A minimum of 5 years of relevant secretarial experience in a Government, public sector or international organisation.

Other Relevant Skills:

• Excellent interpersonal and communication skills;
• Good knowledge of the workings of international organisations;
• Capacity to work under pressure and in a multicultural environment;
• Excellent computer literacy Experience Microsoft office applications
• Good planning and organisational skills

Language Requirement:

• Proficiency in one of the African Union working languages. Proficiency of two or more of the other working language(s) would be an added value.

Tenure of Appointment

• The appointment will be made on a fixed term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract shall be for a period of two years renewable, subject to satisfactory performance and deliverables.

Least Representative Countries:

• Candidates from the following least represented countries are encouraged to apply: Algeria, Angola, Cape Verde, Central African Rep. , Comoros, Congo, Congo (DRC), Egypt, Equatorial Guinea, Eritrea, Eswatini, Ghana, Guinea, Libya, Liberia, Madagascar, Mali, Morocco, Mozambique, Mauritius, Namibia, Nigeria, Saharawi Arab D.R. , Seychelles, Somalia, South Africa and South Sudan.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration

• Indicative basic salary of US$ 12,096.00 (GSA4 Step 1) per annum plus other related entitlements-e.g. Post adjustment (46% of basic salary), Housing allowance ($12,009.60 per annum), education allowance (75% of tuition and other education related expenses for every eligible dependent up to a maximum of US$7,800.00 per child per annum), etc. for internationally recruited staff of the Commission.

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