Secretary General at Zigma Limited

Role Description

Schedule management:

• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
• Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
• Ensures transverse collaboration with other HR Secretaries in DW & JV
• Monitors annual leave and scheduled absences of all divisional personnel

Record Keeping:

• Is aware and ensures effective quality control and record keeping of all documents handled
• Follows up with relevant office for approvals and/or request validations
• Maintains up to date Chrono register

Logistics Support:

• Co-ordinates travel arrangements for GM+ and/or team.
• Raises & follows up mission order requests for the team
• Organises logistics for team as required

Memo/Report Preparation:

• Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
• Prepares and communicates DoA announcements.
• Prepares such letters as are in relation to the division’s activities to external parties.
• Handles all divisional correspondences (distribution of gifts, letters, etc.)

Administrative support:

• Manages divisional stationery and office consu

Qualifications

• HND /BSC Secretarial Studies, Administration or Management Science.
• 1 - 2 years’ experience in any role, for a general secretary.
• 3 – 5 years’ experience for GM+
• Proficient use of Microsoft office tools
• Excellent interpersonal and communications skills