Secretary / Administrative Officer at Najec Limited

Job Description

• We are seeking a dynamic and resourceful Secretary/Administrative Officer to join our team.
• The ideal candidate will excel in administrative duties, proposal writing, and identifying business opportunities in both government and private sectors.
• This role requires creativity, excellent interpersonal skills, and the ability to build and maintain strong relationships that facilitate business growth.

Key Responsibilities
Administrative Support:

• Manage day-to-day office activities, including scheduling meetings, maintaining records, and handling correspondence.
• Ensure timely and accurate preparation of documents, reports, and presentations.
• Coordinate with other departments to streamline administrative processes.

Proposal Writing and Documentation:

• Draft and edit business proposals tailored to government and private sector opportunities.
• Conduct research to align proposals with client requirements and industry trends.
• Maintain a repository of templates and reference materials for future proposals.

Business Prospecting:

• Research and identify new business opportunities in government and private sectors.
• Network with stakeholders to promote the company’s services and secure partnerships.
• Analyze market trends to recommend strategies for growth and diversification.

Relationship Building:

• Leverage interpersonal skills to establish and maintain professional relationships.
• Act as a liaison between the company and external stakeholders to facilitate smooth communication and collaboration.
• Use social and professional networks to connect with potential clients and partners.

Idea Generation:

• Provide innovative ideas for process improvement, business development, and client engagement.
• Collaborate with team members to brainstorm strategies and solutions for complex challenges.

Qualifications and Skills

• Bachelor’s Degree in Business Administration, Marketing, Communications, or a related field.
• Minimum of 3 years’ experience in administrative roles, proposal writing, or business development.
• Strong writing skills, with the ability to create compelling and professional proposals.
• Excellent interpersonal skills with a natural ability to build and nurture relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM tools.
• Creative thinker with a proactive approach to problem-solving.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

Key Attributes:

• Friendly, approachable, and adaptable personality.
• Strong organizational and time-management skills.
• High level of professionalism, discretion, and integrity.

Salary
Competitive, based on experience and qualifications.