Secretarial Front Desk Officer at Smart Partners

Job Brief

• We are currently looking for a Female front desk officer with secretarial skills to manage our front desk daily and perform a variety of administrative and clerical tasks.
• She should be well experienced with secretarial skills.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Provide basic and accurate information in person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Prepare vouchers
• Keep updated records of office expenses and costs.

Requirements

• Candidates should possess an OND/ NCE qualification
• 2 - 3 years relevant work experience.
• Work experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• An OND or NCE and additional certification in Office Management are a plus.