School Administrator at Total Child School

Job Purpose

• The School Administrator is responsible for overseeing the school’s administrative operations, ensuring efficient systems, regulatory compliance, and effective support services that enable teaching and learning to thrive.
• The role ensures smooth coordination between academic, finance, HR, parents, and external stakeholders.

Key Responsibilities
Administrative Operations:

• Oversee daily administrative functions of the school.
• Maintain accurate student and staff records.
• Coordinate school calendars, events, and meetings.
• Ensure proper documentation and filing systems (physical and digital).

Student Administration:

• Manage admissions processes and student enrolment documentation.
• Maintain student attendance records.
• Handle parent inquiries and correspondence.
• Support student welfare documentation and reporting.

Staff & HR Support:

• Liaise with HR on staff documentation and onboarding processes.
• Maintain personnel files and compliance records.
• Coordinate staff communication and internal memos.

Finance & Procurement Support:

• Support budgeting processes and expense tracking.
• Process invoices and manage vendor documentation.
• Oversee procurement of school supplies and administrative materials.

Compliance & Governance:

• Ensure adherence to regulatory requirements and school policies.
• Prepare reports for regulatory authorities where required.
• Maintain confidentiality of sensitive information.

Facilities & Logistics Coordination:

• Coordinate maintenance and facility management activities.
• Ensure administrative support for school events and examinations.
• Supervise front desk and administrative support staff where applicable.

Key Competencies

• Strong organisational and time management skills
• Attention to detail
• Effective communication (written and verbal)
• Problem-solving ability
• Confidentiality and integrity
• Proficiency in Microsoft Office and school management systems
• Ability to work in a structured and fast-paced environment.