SAP Operations Support at Natural Girl Wigs

About the Job

• Make entries of the truck and tanker documents into an Electronic Document Management System register.
• Keep track of renewal of truck & tanker Registrations & Insurance documents as well local government stickers and NUPENG documents.
• Prepare and Issue waybills to drivers after obtaining signature of the Fleet Manager.
• Record the entries of issue of way bill to driver and obtain their signatures.
• Collect the return waybills and verify the customer’s stamp/signature and make entries of the receipt into SAP as well as manual register.
• Scan the Return waybills received and send it to Accounts and Sales at Head Office while maintaining a file of photocopies of the waybills for fleet records.
• Keep a record of all trucks/trailers Engine Numbers, Chassis Numbers, Tyre serial Numbers and battery Numbers.
• Keep custody of all the truck keys and other equipment.
• Responsible for preparing hand-over and take-over notes/certificate of the trucks and tankers
• Prepare a consolidated report of way bills issued & return bills on a daily basis.
• Maintain files on each vehicle, containing all work orders and Road worthiness checks and certificates.
• Allots shifts to supervisors after obtaining approval from the Fleet Manager
• Ensure the offices are cleaned everyday by the office assistants
• Prepare and submit weekly reports and returns to fleet manager.
• Prepare a daily consolidated summary of movement of materials and vehicles
• Produce fleet productivity and operational efficiency report
• Prepare monthly NUPENG payment sheet as per loading report and get approval from fleet manager.
• Maintain drivers and office staff daily and monthly timesheet both in hardcopy and excel.
• Any other duty that may be assigned by Line Manager.

Qualifications

• Bachelors/HND in any discipline.
• Minimum of three (3) years’ working experience in document management capacity.
• Good knowledge of ERP tool (SAP MM)
• Knowledge of Quality and Information Management System.
• Experienced in Archives management, master document register, distribution matrix, transmittal and preparing minutes of meetings.
• Knowledge of Global Practice Numbering System.
• Proficiency in PC skills (including MS Word, Excel)

Must have skills

• SAP ERP
• SAP MM user
• Inventory management
• Material management
• Truck Maintenance Workshop Operations