Sales Support and Document Management Specialist at GVA Partners

Our client is looking to hire a document management specialist who would be responsible for the control, security, accessibility, and timeliness of organizational documents such as policies, procedures, guidelines, forms, templates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Develop the document management plan and update it, as needed.
• Manage organizational documentation through the document life cycle.
• Maintain organizational documents and the document management system.
• Identify and investigate the need for documents of various types.
• Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
• Ensure that internal controls are in place and are functional.
• Ensure the security, accessibility, and proper distribution of organizational documents.
• Help develop and enforce documentation design, review, and storage guidelines.
•  With the IT security manager, assign/approve user privileges.
• Plan and conduct meetings and presentations related to document management.
• Filling and archiving of sales reports from sales staff
• Track and review sales performance of sales staff

QUALIFICATIONS:

• Bachelor's   degree with   a   minimum   of   5 to 10  years’ experience in the above job role.
• Master’s degree is desirable.
• Excellent Interpersonal and relationship building skills; ability to connect with customers, clients, and co-workers.
• Strong personal drive and commitment to achievement.
• Possess superior quantitative and analytical skills
• Ability to work independently with minimal to no supervision
• Demonstrate good sound judgment
• Effective Oral/Written Communication, Adaptability, Initiative, and Customer Service skills.
• Must have extensive document management experience from a law firm, banking institution as an operations person or in any after sales environment where documentation is essential.